Administrative Assistant

Green Valley Grocery; Henderson (NV); On-site; USD 38,000 - 52,000; Full time

Job summary

Green Valley Grocery in Henderson, NV is seeking a proactive Administrative Assistant to join our team. The role supports front-d desk operations, manages mail, coordinates meetings, and maintains filing systems to ensure smooth daily business functions.

Candidates should have a High School diploma and at least three years of administrative experience, with strong communication, customer service, and proficiency in Microsoft Office.

Qualifications

• High School diploma or equivalent.
• Three years of administrative experience preferred.
• Experience in a corporate environment preferred.
• Proficient in Microsoft Office Suite.
• Experience with HRIS such as UKG preferred.
• Strong communication and organizational skills.

Responsibilities

• Greet and assist employees, visitors, clients, and vendors professionally.
• Manage visitor check-in and issue/collect badges per security protocols.
• Answer, screen, and route calls using a multi-line phone system.
• Monitor and respond to general emails and internal platforms.
• Receive, log, sort, and distribute mail, packages, and deliveries.
• Coordinate outgoing mail and shipments.
• Assist with scheduling meetings using Microsoft Calendar.
• Maintain filing systems per record retention policies.
• Maintain office supply inventory and coordinate purchasing.
• Coordinate service and maintenance of office equipment and facilities.
• Other duties as assigned by management.

Skills

Communication skills

Customer service

Microsoft Office

HRIS systems

Organizational skills

Multitasking

Education

High School diploma

Tools

Microsoft Office

HRIS UKG

Job description

Description

Essential Duties and Responsibilities:

• Greet and assist employees, visitors, clients, and vendors in a professional and courteous manner
• Manage visitor check-in including assisting with issuing and collecting visitor badges in accordance with company security protocols
• Answer, screen, and route incoming calls using multi-line phone system
• Monitor and respond to general emails and internal communication platforms
• Receive, log, sort, and distribute incoming mail, packages, and deliveries
• Coordinate outgoing mail and shipments
• Assisting with scheduling meetings, appointments, and conference rooms using Microsoft Calendar
• Maintain and organize electronic and physical filing systems in accordance with record retention policies
• Maintain office supply inventory and coordinate purchasing
• Coordinate service and maintenance of office equipment and facilities
• Other duties as assigned by management.

Experience and Education:

Required:

• High School diploma or equivalent
• Three years of administrative experience preferred

Other Skills and Abilities

• Previous experience working in an office and/or corporate environment preferred
• Excellent verbal and written communication skills
• Strong customer service and interpersonal skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience working with HRIS systems preferred (UKG preferred)
• Excellent organizational skills and attention to detail
• Basic understanding of administrative procedures and systems such as recordkeeping and filing
• Ability to multitask and prioritize effectively in a corporate environment

Essential Physical Requirements:

• Must be able to sit/stand up for up to a full 8-hour shift, in the performance of the position
• Must be able to work with limited supervision under stressful conditions
• Must be able to use a desktop and lap top computer, mobile and multi-line phone, copy machine/scanner, fax machine to accomplish duties
• Must be able to work varied hours/days as business dictates
• Must be able to bend, reach above head and lift up to 20 pounds occasionally.

Education

Required

High School or better.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.