Front Office and Administrative Coordinator

Ultra PCS; Manhattan (KS); On-site; USD 35,000 - 45,000; Full time

Job summary

Ultra PCS is seeking a detail-oriented Front Office and Administrative Coordinator to manage front desk operations and provide administrative support. This role involves handling financial processes, visitor interactions, and coordinating company events in a dynamic environment. Join a leading company in aerospace systems to advance your career.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Life and Disability Insurance

Health Savings Accounts

Generous Paid Time Off

Student Loan Assistance

401(k) Plan with Company Match

Qualifications

• 1+ years of experience in a financial role.
• Proficiency in Microsoft Office required.
• Reliable and professional demeanor.

Responsibilities

• Manage the front desk and greet visitors.
• Assist with financial processes and invoice management.
• Coordinate company activities and events.

Skills

Organizational Skills

Multitasking Skills

Communication Skills

Customer-Service Mindset

Education

High school diploma or equivalent

Experience in Accounts Payable

Tools

Microsoft Office

Accounting Software

Job description

Front Office and Administrative Coordinator

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Front Office and Administrative Coordinator

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Job Description

We are seeking a detail-oriented and personable Front Office and Administrative Coordinator to manage our front desk operations and provide essential administrative support. This role is the first point of contact for visitors and service providers while also assisting with financial processes and company events. The ideal candidate is organized, proactive, and able to handle multiple tasks in a fast-paced environment.

Job Description

We are seeking a detail-oriented and personable Front Office and Administrative Coordinator to manage our front desk operations and provide essential administrative support. This role is the first point of contact for visitors and service providers while also assisting with financial processes and company events. The ideal candidate is organized, proactive, and able to handle multiple tasks in a fast-paced environment.

Key Responsibilities:

• Answer and transfer phone calls promptly and professionally.
• Manage the front desk, greeting and completing security check-ins.
• Escort service providers to appropriate areas within the facility.
• Sort and distribute incoming mail.
• Enter supplier invoices into the system accurately.
• Request supplier statements, reconcile accounts to ensure accuracy and chasing missing invoices as required.
• Support the company expense process and assist with reconciling expense reports.
• Scan and file records to comply with document retention requirements
• Processing bank receipts/payments into accounts system
• Contacting customers for payment of invoices
• Restock office supplies and coffee machines to keep the workplace running smoothly.
• Coordinate lunches, company activities, and events to foster a positive workplace.
• Perform additional responsibilities as assigned to support team needs.
  
  

Required Qualifications:

• High school diploma or equivalent.
• 1+ years of Accounts Payable or Experience in a financial role.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office (e.g., Word, Excel) and basic data entry.
• Clear communication skills, both verbal and written.
• Reliable and professional demeanor with a customer-service mindset.
  
  

Desired Qualifications:

• Experience with accounting software or invoice processing.
• Familiarity with reconciling accounts or expense reports.
• Previous event coordination experience.
  
  

Physical Requirements:

• Ability to stand and sit for long periods of time
• Ability to perform repetitive motion (keyboarding, 10-key, phones)
• Ability to lift up to 25 pounds
  
  

Ultra PCS, located in Manhattan, KS, is a leader in commercial and military aircraft aerospace systems & components. With a team of passionate, driven professionals, we offer an ideal place to advance your career while contributing to cutting-edge projects and making a meaningful impact.

We offer a competitive benefits package including medical, dental, vision, life and disability insurance, health savings accounts, generous paid time off, student loan assistance, and a 401(k) plan with a company match. Background check and pre-employment drug testing required.

Ultra PCS is committed to equal employment opportunity. We recruit, employ, train, compensate, and promote without regard to race, religion, color, national origin, age, sex, disability, protected veteran status, or any other basis protected by applicable federal, state, or local law. Protected veterans and individuals with disabilities are encouraged to apply.

If you need an accommodation for any part of the application process, please email [e-mail].

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Defense and Space Manufacturing

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