Administrative Coordinator - Periop Service Line

University of Arkansas at Little Rock; United States; Remote; USD 40,000 - 60,000; Full time

Job summary

The University of Arkansas invites applications for the role of Administrative Coordinator within the Perioperative Care Services. This position entails providing critical administrative support, managing schedules, and ensuring compliance with HR processes. Candidates must possess strong organizational, communication, and problem-solving skills, and have a minimum requirement of a Bachelor's degree or equivalent experience. Join a collaborative environment aimed at improving patient care and engaging with diverse populations.

Benefits

Health: Medical, Dental and Vision plans

Holiday, Vacation and Sick Leave

Education discount for staff and dependents

Retirement: Up to 10% matched contribution

Basic Life Insurance up to $50,000

Career Training and Educational Opportunities

Merchant Discounts

Concierge prescription delivery

Qualifications

• Bachelor's Degree plus two years experience in administrative office support.
• Proficient in Microsoft Office applications.
• Excellent organizational and communication skills.

Responsibilities

• Performs administrative duties, including processing requisitions and managing calendars.
• Assists in procurement of supplies and coordinates staffing schedules.
• Prepares documents and maintains employee records.

Skills

Organizational skills

Interpersonal skills

Problem solving skills

Confidentiality

Communication skills

Education

Bachelor's Degree

Associate's Degree

High School Diploma/GED

Tools

Microsoft Office

Job description

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for “Find Jobs for Students”.

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.

Closing Date: 07/17/2025

Type of Position: Professional Staff - Fiscal Affairs

Job Type: Regular

Work Shift: Day Shift (United States of America)

Sponsorship Available: No

Institution Name: University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or questions about a job posting, please contact Human Resources at [e-mail].

Department: ICE | PERIOP QUALITY & ADMINISTRATION

Department's Website:

Summary of Job Duties: The Administrative Coordinator reports to the Perioperative Care Services Director of Facilities and Operations. ACs will adhere to all UAMS policies, procedures, and employee expectations, including but not limited to the performance of the defined job description, professional conduct, and attendance requirements. They provide critical support for Perioperative Services, including clinical operations, personnel management, data management, human resources processes, regulatory compliance, employee engagement, and quality.

Qualifications:

Minimum Qualifications:

• Bachelor's Degree PLUS two (2) years of experience in general administrative office support OR Associate Degree PLUS four (4) years of experience in general administrative office support OR High School Diploma/GED PLUS six (6) years of experience in general administrative office support.
• Proficient in Microsoft Office applications: Word, Excel, Access, PowerPoint, Outlook
• Excellent organizational and interpersonal skills with the ability to delegate and follow-up
• Strong problem solving skills
• Ability to work independently and interdependently
• Excellent verbal and written communication skills
• Ability to work under deadline pressure
• Ability to work in a diverse environment with people from various cultures, backgrounds, socioeconomic statuses, etc.
• Maintain confidentiality requirements and laws

Additional Information:

Responsibilities:

• Performs administrative duties, including processing purchase requisitions and travel, managing calendars and schedules, coordinating meetings, answering the telephone, and maintaining files and documents
• Assists in procurement of supplies by obtaining quotes, placing orders, tracking supplies, and troubleshooting back orders
• Collaborates with Human Resources to post positions, assist with employee evaluation paperwork and scheduling, and ensure compliance with annual requirements
• Coordinates staffing schedules, maintains employee records, and serves as payroll timekeeper
• Prepares documents, correspondence, materials, and presentations
• Performs other duties as assigned

Salary Information: Salary will be commensurate with education and experience.

Required Documents to Apply: List of three Professional References (name, email, business title), Resume

Optional Documents: Proof of Veteran Status

Special Instructions to Applicants:

Recruitment Contact: Please contact [e-mail] for any recruiting-related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS. Do not send applications to the recruitment contact directly.

Pre-employment Screening Requirements: Annual TB Screening, Criminal Background Check, Substance Abuse Testing

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relation to job responsibilities and business necessity. The information obtained will be used confidentially and in accordance with state and federal law.

Physical Activity Levels: Kneeling, Lifting, Manipulating items with fingers (keyboard use), Pulling, Pushing, Reaching, Crouching, Stooping

Benefits Eligible: Yes