Front Office Administrator / Buyer

Winonics; Fullerton (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading company in the PCB industry is seeking a proactive Front Office Administrator / Buyer. This role involves managing front desk operations, sourcing materials, and supporting purchasing and administrative tasks. The ideal candidate will excel in communication, multitasking, and ERP software use, contributing to a collaborative and growth-oriented environment.

Benefits

Comprehensive medical, dental, and vision plans

Paid time off and paid holidays

Opportunities for professional development

Qualifications

• 2-3 years of experience in a buyer and administrative role.
• Strong understanding of order processing and customer service.

Responsibilities

• Manage front desk operations and greet visitors.
• Source materials and maintain procurement records.
• Process purchase orders and customer sales orders.

Skills

Communication

Attention to Detail

Multitasking

Tools

ERP Software

Microsoft 365

Job description

Bench 2 Bench Technologies has built a strong culture rooted in collaboration, innovation, and employee development. With over 50 years of leadership in the printed circuit board (PCB) industry, the company fosters a supportive and inclusive work environment where employees feel valued and empowered.

Teamwork is at the heart of Bench 2 Bench Technologies, creating a workplace that feels more like a close-knit community. Management is approachable, encouraging open communication and providing hands-on support to ensure success at every level. Employees appreciate the calm and structured work environment, where they receive guidance and mentorship to grow in their careers. Bench 2 Bench is committed to continuous improvement, investing in both cutting-edge technology and the professional development of its workforce. Whether through skill-building, leadership opportunities, or a focus on quality and efficiency, the company empowers its employees to thrive.

Position : Front Office Administrator / Buyer Location : Fullerton, CA - Full- Time Onsite Position Description We are seeking a proactive and organized Front Office Administrator / Buyer to serve as the first point of contact for our organization and to play a key role in supporting our purchasing, inventory, and administrative operations. The ideal candidate will be detail-oriented, possess excellent communication skills, demonstrate strong computer skills, and have solid knowledge of ERP software. This individual must be able to multitask effectively in a dynamic environment and ensure smooth day-to-day office functions.

Duties & Responsibilities :

• Answer and direct calls; greet and sign in visitors while ensuring proper coordination.
• Manage front desk operations, deliveries, and maintain a clean, professional reception area.
• Source materials and supplies; obtain quotes and assess pricing, lead times, and vendor reliability.
• Prepare and process purchase orders and related procurement documents promptly and accurately.
• Maintain organized digital and physical procurement records for tracking and compliance.
• Monitor inventory levels, perform stock checks, and restock based on departmental needs.
• Apply correct General Ledger codes to expenses and submit monthly accruals to accounting.
• Complete vendor credit applications and maintain positive supplier relationships.
• Process customer sales orders, send order acknowledgments, and submit shipping notices.
• Submit weekly exempt timesheets and support timekeeping accuracy.
• Coordinate office supply orders, equipment maintenance, and facility service needs.
• Provide administrative support and assist with cross-departmental tasks and projects.

Job Qualifications

• 2-3 years of experience in as a buyer I and administrative role (preferably in a manufacturing).
• Strong understanding of order processing, quoting, and customer service.
• Understanding of procurement processes or supply chain principles (preferred but not always required)
• Strong understanding of ERP Software (ProCim, Sage and MS Nav)
• Advance knowledge in Microsoft 365 (Excel, Outlook, Word)
• Ability to multi-task, prioritize workloads, and meet deadlines in a fast-paced environment.
• Excellent verbal and written communication skills.
• Strong attention to detail.

Hourly Pay : $21 - $25 hourly Pay depends on relevant work experience, education, training, essential skills, and / or other factors such as specialized or high-demand professions. In addition to the annual salary, the position will be eligible for a performance-based incentives.

Benefits Bench 2 Bench Technologies provides comprehensive medical, dental, and vision plans, employee life and accidental death, and disability, provides paid time off and paid holidays. Opportunities for professional development and career advancement.

At Bench 2 Bench Technologies, we invest in our people as much as we invest in innovation. We provide the tools, training, and opportunities for you to grow your career in manufacturing finance. If you're looking for a role where you can make a strategic impact, collaborate with top industry professionals, and thrive in a dynamic, growth-oriented environment, we'd love to hear from you!

Bench 2 Bench Technologies is an Equal Opportunity Employer.

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