Front Office Administrator #500

Cal-Am Properties, Inc.; Mesa (AZ); On-site; USD 29,000 - 30,000; Full time

Benefits offered by this job

Medical

Dental

Vision and sick leave

401k

Job summary

Cal-Am Properties, Inc. is seeking a Front Office Administrative Assistant in Mesa, AZ. The role supports the community office and residents with a wide range of administrative tasks.

The position offers hourly pay of $21.00 to $22.00, with benefits including medical, dental, vision and a 401k. Monday to Friday, 8:00 am to 5:00 pm, and opportunities to contribute to efficient office operations.

Qualifications

• Minimum Education: High School
• Minimum Experience: 1-2 years in secretarial or clerical work
• Preferred: Bachelor's degree
• Preferred: Combined secretarial and administrative experience in a business environment

Responsibilities

• Composes and produces business correspondence, reports, and related materials.
• Process bank deposits and Accounts Payable/Receivable.
• Edits documents produced by others.
• Ensures confidentiality and controls access to sensitive information.
• Responds to inquiries and requests for information per policies and procedures.
• Oversees office operations and coordinates meetings and vendor services.

Education

High School

Job description

Career Opportunities at Cal-Am Properties

Formed in 1988, Cal-Am Properties, Inc. is one of the largest privately held operators of RV resorts, manufactured home communities and apartment communities in the United States. Through teamwork and dedication, our staff are valued as an important component to our total success. Everyone at Cal-Am is continually working today for tomorrow’s lifestyle ensuring those we serve have an unparalleled experience of the highest quality.

FRONT OFFICE ADMINISTRATIVE ASSISTANT
Performs a variety of administrative duties for the community office and residents.
Compensation: $21.00 - $22.00 Hourly
Benefits: Medical, Dental, Vision and Sick, 401k
Schedule: Monday to Friday from 8:00 am to 5:00 pm

Responsibilities

• Composes and produces business correspondence, reports, and related materials or guides the work of other staff who produce these materials.
• Process bank deposits and Accounts Payable/Receivable.
• Edits documents produced by others.
• Ensures confidentiality and controls access to sensitive information, such as staff personnel files.
• Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
• Serves as an internal resource to administrators or staff on departmental and company procedures.
• Researches information, as requested, and relays official interpretations.
• Performs administrative duties associated with scheduling and coordinating meetings.
• Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
• Records and summarizes minutes for typing and distribution.
• Researches and gathers data for departmental reports.
• Conducts preliminary analysis of data.
• Recommends report content and format to display findings most effectively.
• Assists in budget preparation by gathering historical data in a limited area, such as materials and supplies or salaries.
• Tracks and monitors assigned budget expenditures and reports on variances.
• Coordinates preparation, development, and production of major documents, such as proposals and manuscripts.
• Oversees office operations.
• Implements changes or enhancements to procedures to improve productivity, efficiency, and service.
• Supervises office employees and/or intern workers, as assigned.
• Schedules, assigns, and prioritizes workloads by setting appropriate deadlines.
• Monitors employee performance on a regular basis.
• Ensures timely completion of unit's work.
• Position duties and work schedule may change according to business needs at any time or as instructed by management.

Job Qualifications

Minimum Education: High School
Minimum Experience: 1-2 Years
Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.
Preferred Education: Bachelor's Degree
Preferred Experience: 3 Years
Preferred Field of Expertise: Combined secretarial and administrative experience in a business environment.