Front Office Admin Support- Santa Monica Pediatrics

UCLA Health; Santa Monica (CA); On-site; USD 38,000 - 54,000; Full time

Job summary

UCLA Health's Santa Monica Pediatrics Clinic is seeking a Front Desk Administrative Support to provide administrative and patient care assistance, helping registration, scheduling, and discharge processes to ensure smooth outpatient flow and high patient satisfaction. You will work Mon-Fri 8:30am-5:30pm in Santa Monica, CA, joining a team dedicated to compassionate care.

The role emphasizes professional communication with physicians and staff, strong organization, and reliable coordination of

Qualifications

• Ability to communicate professionally with physicians and staff.
• Excellent organizational skills and prioritization.
• Efficiently coordinate appointment scheduling and patient flow.
• Strong interpersonal skills to coordinate with multiple departments.

Responsibilities

• Coordinate patient flow from registration to discharge to ensure smooth outpatient care.
• Assist in administrative tasks and patient care support in the clinic.
• Maintain accurate scheduling and documentation across clinic services.

Skills

Professional communication

Patient service

Organization and prioritization

Appointment scheduling

Tools

Word

Excel

Email

Job description

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Work Location: Santa Monica, CA, USA

Work Schedule

Mon-Fri 8:30am-5:30pm

Posted Date

11/04/2026

Salary Range: $27.74 - 39.36 Hourly

Employment Type

Duration

indefinite

Job #

33874

Primary Duties and Responsibilities

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As our Front Desk Administrative Support, you will have the opportunity to provide administrative and patient care support to our Santa Monica Pediatrics Clinic, part of the UCLA Health Community Clinics. You will assist in coordinating patient flow throughout the clinic, from registration to discharge, ensuring a smooth outpatient flow resulting in optimum patient satisfaction and clinic operation.

At UCLA Health, passionate clinicians in a wide range of disciplines have enabled us to become a world-renowned health system with five award-winning hospitals and more than 300 community clinics throughout Southern California. We’re also home to the world-class medical research and clinical education capabilities of the David Geffen School of Medicine. If you’re looking to experience greater challenge and fulfillment in your career, come to UCLA Health.

Pay Range: $27.74 - $39.36 hourly

Job Qualifications

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Required:

• Ability to communicate professionally and effectively with physicians and staff in a high volume setting.
• Excellent organizational skills and ability to prioritize assignments
• Skill in efficiently and accurately facilitating the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules
• Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Medical Center

Preferred:

• Skill in using a PC with associated programs including Word, Excel, and Email
• Skill in demonstrating work experience with a database computer program
• Knowledge of major medical insurance plans and types of coverage provided
• Knowledge of medical terminology

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.