Front Office Admin Assistant / Accounting Support

DIAMOND DISTRIBUTIONS LLC; Irwindale (CA); On-site; USD 36,000 - 56,000; Full time

Benefits offered by this job

Employee discounts

Paid time off

Job summary

Diamond Distributions LLC in Irwindale, CA seeks a reliable Front Office Admin Assistant / Accounting Support to keep our office running smoothly while assisting accounting tasks. You will greet visitors, manage calls, schedule, and support invoicing and vendor communications.

Ideal candidates have 1–3 years in admin or accounting support, strong data entry, and proficiency with MS Office and basic accounting software. Excellent communication and organization are a must.

Qualifications

• 1–3 years of experience in an administrative, front office, or accounting support role.
• Proficiency in Microsoft Office Suite and basic accounting software.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Excellent verbal and written communication skills.

Responsibilities

• Greet and assist visitors, clients, and vendors as the first point of contact at the front office
• Answer and direct incoming phone calls, emails, and correspondence professionally
• Manage scheduling, appointments, and calendar coordination for office staff
• Assist with accounts receivable collection calls and data entry
• Maintain and organize physical and digital filing systems for accounting and administrative records
• Order and manage office supplies and coordinate general office operations
• Assist with invoicing, purchase orders, and vendor communications as needed

Skills

Excellent communication

Organizational skills

Multitasking

Tools

Microsoft Office Suite

Basic accounting software

Job description

Benefits:

• Employee discounts
• Paid time off

About the Role:

Diamond Distributions LLC is looking for a reliable, motivated and organized Front Office Admin Assistant / Accounting Support to join our team in Irwindale, CA. This is a fantastic opportunity to play a key role in keeping our office running smoothly while supporting essential accounting functions. If you thrive in a fast-paced environment and love wearing multiple hats, we want to hear from you!

Responsibilities

• Greet and assist visitors, clients, and vendors as the first point of contact at the front office
• Answer and direct incoming phone calls, emails, and correspondence professionally
• Manage scheduling, appointments, and calendar coordination for office staff
• Assist with accounts receivable collection calls and data entry
• Maintain and organize physical and digital filing systems for accounting and administrative records
• Order and manage office supplies and coordinate general office operations
• Assist with invoicing, purchase orders, and vendor communications as needed

Requirements

• 1–3 years of experience in an administrative, front office, or accounting support role
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic accounting software
• Strong data entry skills with a high level of accuracy and attention to detail
• Excellent verbal and written communication skills
• Strong phone etiquette
• Ability to multitask, prioritize, and stay organized in a busy office environment
• Realiable, dependable, and a team-oriented attitude

About Us

Diamond Distributions LLC, based in Irwindale, CA, is a trusted distributor of chocolates, sweets, and snacks. Our team is the foundation of our success, and we pride ourselves on creating a supportive, collaborative workplace where every employee is valued. Join us and be part of a company committed to growth and excellence.