Front-Line Events Operations Coordinator

Louisiana State University Shreveport; Shreveport (LA); On-site; USD 32,000 - 42,000; Full time

Job summary

Louisiana State University Shreveport is seeking an Event Operations Assistant to provide administrative, clerical and operational support to the Event Management leadership team. The role is front-line, welcoming clients and guests, and helps coordinate events across campus facilities and departments, from small meetings to major campus functions.

The ideal candidate is organized, detail oriented and capable of juggling multiple tasks in a dynamic environment.

Qualifications

• Experience in administrative support and office coordination preferred.
• Able to work flexible hours including some weekends.
• Multitask and prioritize effectively.
• Professional demeanor, customer service oriented, and well organized.
• Proficient in Microsoft Office Suite with strong written and verbal communication.

Responsibilities

• Develop thorough knowledge of the University Center, equipment and reservation policies.
• Supervise student workers with direct customer service and reservations.
• Ensure all room setups meet customer specifications.
• Provide a professional interface between customers and the University.
• Assist customers with A/V equipment and event needs.
• Gain competency in EMS centralized event scheduling software.
• Enforce university and facility policies and procedures.
• Secure facilities and equipment at the end of the day.
• Maintain inventory and respond to emails and phone messages promptly.
• Perform additional tasks and special projects as assigned.

Skills

Administrative support experience

Office coordination

Multitasking / prioritization

Professional demeanor & customer focus

Microsoft Office proficiency

Education

High school diploma or equivalent

Associate or bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Louisiana State University Shreveport is seeking an Event Operations Assistant to provide administrative, clerical and operational support to the Event Management leadership team. The role is front-line, welcoming clients and guests, and helps coordinate events across campus facilities and departments, from small meetings to major campus functions.

The ideal candidate is organized, detail oriented and capable of juggling multiple tasks in a dynamic environment.