Front Desk & Workplace Operations Coordinator

Socket.dev; Santa Clara (CA); On-site; USD 48,000 - 58,000; Full time

Job summary

Atomic Machines in Santa Clara is seeking a full-time Coordinator to greet visitors and run the front desk with warmth and professionalism. This role spans office administration, onboarding logistics, vendor coordination, recruiting support, and facilities, with an eye toward automation and scalable internal tools for growth.

You’ll partner with multiple teams daily, manage calendars and conference rooms, handle deliveries, and maintain records, budgets, and workplace resources.

Qualifications

• Good technical aptitude with AI tools to improve workflows.
• Proficient in Google Workspace (Calendar, Docs, Sheets, Forms).
• Strong organizational skills and attention to detail.
• Clear written and verbal communication.
• Positive, professional, service-oriented attitude.
• Ability to manage multiple priorities.
• Independent work style with cross-team collaboration.
• High integrity and discretion.
• Willingness to handle confidential information.

Responsibilities

• Be the primary front-desk presence and first point of contact for everyone entering the office.
• Manage front-desk operations, including visitor check-in, NDA execution, incoming deliveries, and shared spaces.
• Coordinate daily workplace operations, including conference rooms, kitchens, office lunches, supplies, equipment, and maintenance.
• Support workspace planning, onboarding logistics, office readiness, and general administration.
• Coordinate with vendors, building management, and service providers to support facilities and office operations.
• Monitor office supplies, equipment, and shared spaces to ensure an exceptional workplace experience.
• Maintain operational records, documentation, budgets, trackers, and workplace resources.
• Partner with teams across the company to support administrative and operational needs as the business evolves.
• Assist with company events, team gatherings, and Atomizer engagement initiatives.
• Help foster a welcoming, collaborative, and positive workplace culture.
• Identify opportunities to improve efficiency through automation, technology, and standardized processes.
• Help build scalable workplace systems that support Atomic Machines as we continue to grow.

Skills

AI tools usage

Google Workspace

Organizational skills

Communication skills

Multitasking

Independence

Discretion

Confidential handling

Education

Bachelor’s degree

Tools

Google Calendar

Google Docs

Google Sheets

Google Forms

Job description

Atomic Machines in Santa Clara is seeking a full-time Coordinator to greet visitors and run the front desk with warmth and professionalism. This role spans office administration, onboarding logistics, vendor coordination, recruiting support, and facilities, with an eye toward automation and scalable internal tools for growth.

You’ll partner with multiple teams daily, manage calendars and conference rooms, handle deliveries, and maintain records, budgets, and workplace resources.