Front Desk & Workplace Experience Coordinator

Atomic Machines Inc.; Santa Clara, Northern (CA, KY); Hybrid; USD 48,000 - 58,000; Full time

Job summary

Atomic Machines is seeking a proactive Coordinator to join our Santa Clara office as the first point of contact for visitors and staff. You’ll run front-desk operations, coordinate daily workplace tasks, and support onboarding and vendor relations.

The role requires high organization, initiative, and comfort with automation and AI tools to streamline workflows. You’ll collaborate across teams to maintain an efficient, welcoming office environment.

Qualifications

• Strong organizational and time-management skills.
• Clear written and verbal communication.
• Ability to manage multiple priorities with minimal supervision.
• Positive, professional, service-oriented approach.

Responsibilities

• Be the primary front-desk presence for the office.
• Manage front-desk operations including visitor check-in and deliveries.
• Coordinate daily workplace operations and supplies.
• Support onboarding logistics and office readiness.
• Coordinate with vendors and building management.
• Monitor office resources and maintain records.
• Partner with teams to support administrative needs.
• Assist with company events and engagement initiatives.
• Foster a welcoming and productive workplace culture.
• Identify opportunities to improve efficiency via automation.

Skills

Organizational skills

Communication

Independence

Team collaboration

Adaptability

Tools

Google Workspace

AI tools

Job description

Atomic Machines is seeking a proactive Coordinator to join our Santa Clara office as the first point of contact for visitors and staff. You’ll run front-desk operations, coordinate daily workplace tasks, and support onboarding and vendor relations.

The role requires high organization, initiative, and comfort with automation and AI tools to streamline workflows. You’ll collaborate across teams to maintain an efficient, welcoming office environment.