Front Desk & Workplace Operations Coordinator

Atomic Machines; Santa Clara (CA); On-site; USD 48,000 - 58,000; Full time

Job summary

Atomic Machines is seeking a full-time Coordinator for our Santa Clara office. You will be the first face guests see, greeting with warmth while keeping front-office operations smooth.

The role spans office admin, recruiting support, vendor coordination, and internal tooling development as we scale. We value highly organized, proactive individuals who can automate workflows, manage multiple priorities, and collaborate across teams.

Qualifications

• Bachelor’s degree required with a strong organizational mindset.
• Candidates should be tech-literate and capable of using AI tools to optimize workflows.
• Proactive, reliable, and detail-oriented with excellent communication.

Responsibilities

• Greet visitors and manage front-desk operations to keep the office running smoothly.
• Coordinate scheduling, conference rooms, deliveries, and shared spaces daily.
• Support recruiting, vendor coordination, and facilities tasks as the business grows.
• Document budgets, trackers, and administrative records, ensuring accuracy.
• Collaborate with teams to automate processes and build scalable workplace tools.
• Assist with events and foster a welcoming, professional office culture.

Skills

AI tools

Google Workspace

Organizational skills

Communication

Multitasking

Independent work

Integrity & discretion

Adaptability

Resourcefulness

Education

Bachelor’s degree

Tools

Google Workspace

Job description

Atomic Machines is seeking a full-time Coordinator for our Santa Clara office. You will be the first face guests see, greeting with warmth while keeping front-office operations smooth.

The role spans office admin, recruiting support, vendor coordination, and internal tooling development as we scale. We value highly organized, proactive individuals who can automate workflows, manage multiple priorities, and collaborate across teams.