Front Desk & Workplace Operations Coordinator

atomicmachines; Santa Clara (CA); On-site; USD 48,000 - 58,000; Full time

Job summary

Atomic Machines is seeking a full-time Coordinator in Santa Clara, CA to greet visitors and keep the front office running smoothly. You will coordinate across multiple teams, automate processes, and build internal tools to support growth.

The ideal candidate is highly organized, proactive, and excited to advance in a high-tech startup environment, with a willingness to learn new technologies and improve workplace coordination.

Qualifications

• Bachelor’s degree required.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication.
• Experience with Google Workspace tools.
• Ability to work independently and across teams.
• High integrity and discretion.
• Ability to handle confidential information.
• Adaptability and calm under shifting priorities.
• Resourcefulness and willingness to take on routine and unexpected tasks.

Responsibilities

• Be the primary front-desk presence and first point of contact for everyone entering the office.
• Manage front-desk operations, including visitor check-in, NDA execution, incoming deliveries, and shared spaces.
• Coordinate daily workplace operations, including conference rooms, kitchens, office lunches, supplies, equipment, and maintenance.
• Support workspace planning, onboarding logistics, office readiness, and general administration.
• Coordinate with vendors, building management, and service providers for facilities and office operations.
• Monitor office supplies, equipment, and shared spaces to ensure a great workplace experience.
• Maintain operational records, documentation, budgets, trackers, and resources.
• Partner with teams to support administrative and operational needs as the business grows.
• Assist with company events, team gatherings, and engagement initiatives.
• Help foster a welcoming, collaborative, and positive workplace culture.
• Identify opportunities to automate tasks and improve efficiency.
• Build scalable workplace systems to support growth.

Skills

Good technical aptitude

Strong organizational skills

Clear written and verbal communication

Ability to work independently

High integrity and discretion

Adaptability

Resourcefulness

Comfort using Google Workspace tools

Education

Bachelor’s degree

Tools

Google Calendar

Google Docs

Google Sheets

Google Forms

Job description

Atomic Machines is seeking a full-time Coordinator in Santa Clara, CA to greet visitors and keep the front office running smoothly. You will coordinate across multiple teams, automate processes, and build internal tools to support growth.

The ideal candidate is highly organized, proactive, and excited to advance in a high-tech startup environment, with a willingness to learn new technologies and improve workplace coordination.