Front Desk Treatment Coordinator

Well Balanced Body; Folsom (CA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Career growth

Collaborative team

Paid vacations

401k

Complimentary care

Job summary

Well Balanced Body in California is seeking a Front Desk Treatment Coordinator to welcome patients, manage check-in/out, keep visits on time, and deliver a concierge-level first impression in a compassionate, professional manner.

You will present treatment plans and memberships with clarity, handle scheduling, recalls, and payments, coordinate with care team, and support patient adherence to plans while upholding a calm, healing environment.

Qualifications

• 1–2+ years in a medical/wellness front desk, treatment coordinator, or patient care coordinator role (chiropractic, PT, dental, or med spa experience a plus)
• Comfortable discussing care plans, payments, and memberships
• Proficient with EHR/EMR systems and Google Workspace; fast, accurate typing
• Strong communication and interpersonal skills
• Passion for holistic, integrative wellness
• Ability to work collaboratively within a care team

Responsibilities

• Own the patient journey: Greet, check in/out, keep visits on time, and deliver a welcoming, concierge-level experience.
• Present care plans & memberships: Review treatment recommendations, answer questions, discuss payment options, and confidently close next steps.
• Scheduling mastery: Manage appointments, recalls, and follow-ups to keep patients on track with their plan of care.
• Financial coordination: Collect payments, set up memberships/recurring payments, manage superbills/receipts.
• Communication & retention: Send care reminders, track milestones, and celebrate wins to drive adherence and outcomes.
• Clinical flow support (front office level): Prep intake forms, vitals/posture photos as needed, coordinate room readiness, and assist with light therapy or kinesiology taping setup (training provided).
• Systems & accuracy: Maintain clean data in the EHR/EMR, update charts and notes from front-desk workflows, and follow SOPs.
• Team collaboration: Partner with providers and the operations team to continuously elevate patient experience and efficiency.

Skills

Front desk

Communication

EHR/EMR

Google Workspace

Billing

Tools

EHR/EMR

Google Workspace

Job description

Well Balanced Body is a high-end integrative wellness center dedicated to helping people reconnect with their body’s wisdom through holistic, science-backed, and intuitive care. Our services include chiropractic care, massage therapy, functional medicine, therapeutic movement, light therapy, and more — all under one roof, designed to support lasting healing.

Locations:

Train in Folsom and will be full time in Placerville once we open

Position Type

Full Time Position Available

About the Role

We’re hiring a Front Desk Treatment Coordinator to be the warm, organized, and sales-savvy face of our practice. You’ll guide patients from check-in to checkout, present treatment plans and memberships with clarity and confidence, and ensure every visit feels effortless, welcoming, and aligned with their goals.

Qualifications

• 1–2+ years in a medical/wellness front desk, treatment coordinator, or patient care coordinator role (chiropractic, PT, dental, or med spa experience a plus)
• Comfortable discussing care plans, payments, and memberships
• Proficient with EHR/EMR systems and Google Workspace; fast, accurate typing
• Strong communication and interpersonal skills
• Passion for holistic, integrative wellness
• Ability to work collaboratively within a care team

Responsibitilies

• Own the patient journey: Greet, check in/out, keep visits on time, and deliver a welcoming, concierge-level experience.
• Present care plans & memberships: Review treatment recommendations, answer questions, discuss payment options, and confidently close next steps.
• Scheduling mastery: Manage appointments, recalls, and follow-ups to keep patients on track with their plan of care.
• Financial coordination: Collect payments, set up memberships/recurring payments, manage superbills/receipts.
• Communication & retention: Send care reminders, track milestones, and celebrate wins to drive adherence and outcomes.
• Clinical flow support (front office level): Prep intake forms, vitals/posture photos as needed, coordinate room readiness, and assist with light therapy or kinesiology taping setup (training provided).
• Systems & accuracy: Maintain clean data in the EHR/EMR, update charts and notes from front-desk workflows, and follow SOPs.
• Team collaboration: Partner with providers and the operations team to continuously elevate patient experience and efficiency.

What we Offer

• Opportunity for career growth within the company
• Collaborative, supportive team environment
• Play a vital role in helping patients transform their health and lives.
• Beautiful, calming wellness center designed for both patients and providers
• Opportunities for ongoing professional growth and mentorship
• Enjoy a positive, growth-minded environment where your ideas matter.
• Opportunity to work at the intersection of clinical care and patient experience.
• Paid vacations
• 401k
• Complimentary health care provided from our list of services