Front Desk Security & Administrative Assistant

Oroville Hospital; Oroville (CA); On-site; USD 25,000 - 30,000; Part time

Job summary

Oroville Hospital is seeking a part-time clerical assistant to support front desk and administrative operations at the Center. Under general supervision, you will perform clerical duties, handle paging and phones, and assist with patient and resident information.

The role requires organizing files, directing visitors, processing mail, and supporting department directors with reports and meetings while maintaining confidentiality and a courteous, calm atmosphere.

Qualifications

• High School diploma or equivalent preferred.
• Experience using computer software (Microsoft).
• Knowledgeable of administrative practices, processes, and guidelines.
• Maintain confidentiality of personnel information in accordance with Privacy Act and policies.

Responsibilities

• Follow the reception schedule and policies.
• Answer calls, determine their nature, and direct to the appropriate person or department.
• Maintain current files of residents by name and room number, on-call contacts, and department extensions.
• Provide directions and information to visitors, residents, and vendors.
• Create a warm, calm environment throughout the Center.
• Order supplies as directed and operate office equipment as needed.
• Assist department directors with administrative tasks (typing reports, minutes, correspondence).
• Prepare outgoing mail and sort/distribute incoming mail to residents and departments.
• File incident/accident reports per policies.
• Receive payments and issue receipts as necessary.
• Maintain and organize files and records as directed.
• Arrange meetings and conferences.

Skills

English proficiency

Administrative skills

Microsoft software

Education

High School diploma or equivalent

Job description

Oroville Hospital is seeking a part-time clerical assistant to support front desk and administrative operations at the Center. Under general supervision, you will perform clerical duties, handle paging and phones, and assist with patient and resident information.

The role requires organizing files, directing visitors, processing mail, and supporting department directors with reports and meetings while maintaining confidentiality and a courteous, calm atmosphere.