Front Desk Representative

JK Executive Strategies, LLC; City of Tonawanda (NY); On-site; USD 27,000 - 39,000; Part time

Job summary

JK Executive Strategies, LLC is partnering with a global pharmaceutical equipment manufacturer to hire a temporary Front Desk Representative for approximately two months. The role focuses on front desk duties, travel coordination, meeting support, and general administrative tasks.

The successful candidate will serve as the main point of contact for employees, visitors, vendors, and guests, while assisting with SAP-related tasks and data entry to support day-to-day office activities.

Qualifications

• Previous experience in reception, administrative support, office coordination, hospitality, or a similar customer-facing role preferred.
• Strong organizational and multitasking skills with the ability to manage competing priorities.
• Professional and welcoming communication style when interacting with employees, executives, vendors, and visitors.
• Comfortable coordinating travel, meetings, reservations, and office logistics.
• Proficiency with standard office technology and willingness to learn internal systems such as SAP.
• Dependable, detail-oriented, and able to work effectively with multiple departments and Project Managers.

Responsibilities

• Serve as the first point of contact for visitors, vendors, and guests, including greeting individuals, managing visitor check-in/check-out, and issuing security badges.

Tools

SAP

Job description

JK Executive Strategies is proud to partner with a well-established, global pharmaceutical equipment manufacturer in search of a temporary Front Desk Representative to join its team!

The Front Desk Representative will provide temporary administrative and reception support for approximately two months. This individual will serve as a primary point of contact for employees, visitors, vendors, and incoming guests while helping coordinate day-to-day office activities.

The ideal candidate is personable, detail-oriented, and comfortable balancing front desk responsibilities with travel coordination, meeting support, and general administrative tasks.

Responsibilities

• Serve as the first point of contact for visitors, vendors, and guests, including greeting individuals, managing visitor check-in/check-out, and issuing security badges.
• Answer and direct incoming company phone calls and assist with general front desk inquiries.
• Receive, sort, and distribute incoming mail, packages, and deliveries.
• Coordinate conference room scheduling and assist with meeting setup.
• Arrange lunches, dinners, catering, and other meal orders for meetings, vendors, and visiting guests.
• Coordinate employee and guest travel, including flights, rental cars, hotels, and other necessary reservations.
• Partner with Project Managers and other internal employees on administrative and scheduling needs.
• Assist with printing, scanning, copying, SAP-related tasks, and general data entry.
• Maintain office supply inventory and order supplies and conference room beverages as needed.

Requirements

• Previous experience in reception, administrative support, office coordination, hospitality, or a similar customer-facing role preferred.
• Strong organizational and multitasking skills with the ability to manage competing priorities.
• Professional and welcoming communication style when interacting with employees, executives, vendors, and visitors.
• Comfortable coordinating travel, meetings, reservations, and office logistics.
• Proficiency with standard office technology and willingness to learn internal systems such as SAP.
• Dependable, detail-oriented, and able to work effectively with multiple departments and Project Managers.

Hourly Rate

• $24 per hour

JK Executive Strategies is an Equal Opportunity Employer. It is the policy of JK Executive Strategies to provide equal opportunity in employment and conditions of employment to all individuals regardless of age, race, color, religious beliefs, national origin, sexual orientation, gender identity, sex, veteran or military status, disability, pregnancy-related condition, predisposing genetic characteristics, genetic information, marital status, familial status, prior arrest, domestic violence victim status, non-job related convictions, participation in lawful activities outside of our workplace, or any other status protected by law.