Front Desk Receptionist

Speaks Law Firm; Wilmington (NC); On-site; USD 19,000 - 28,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k

PTO & parental leave

Job summary

Speaks Law Firm is seeking a Receptionist to join our on-site team in Wilmington. This full-time, hourly role supports a busy front desk and handles daily administrative tasks with a friendly, professional demeanor.

Hours are Monday through Friday, 8:30 AM to 5:30 PM, with a competitive starting wage of $17.00 per hour depending on experience. Benefits include medical, dental, vision, 401k, PTO and parental leave.

Qualifications

• High school diploma or GED required.
• Two (2) years of customer service or reception experience, preferably in a law firm.
• Strong organizational skills and attention to detail.
• Intermediate computer skills.
• Excellent interpersonal and customer service skills.
• Willingness to help others.
• Professional work ethic.
• Bilingual Spanish a plus.

Responsibilities

• Operate multi-line phone system and relay calls and messages in a timely manner.
• Welcome clients and visitors with a friendly, professional and positive demeanor.
• Maintain office calendars and track team member birthdays and anniversaries.
• Direct the flow of outgoing and incoming mail, faxes, deliveries, and certified mail.
• Ensure all office supplies are in stock.
• Ensure all public spaces including meeting rooms, reception, bathrooms, and break areas are tidy and free of debris.
• Prepare meeting rooms, meeting documents and arrange refreshments as needed.
• Assist with copying, scanning, faxing, emailing, or note taking as needed.
• Meet with clients for notary purposes.
• Coordinate with finance team and clients to ensure proper execution of checks and releases.
• Other clerical duties as assigned

Skills

Customer service

Reception experience

Organizational skills

Computer skills

Interpersonal skills

Bilingual Spanish

Education

High school diploma or GED

Job description

Speaks Law Firm is looking for a Receptionist to serve as a front-line team member and assist with daily administrative tasks. This is an on-site position in our Wilmington office and hours of work are Mon-Fri 8:30-5:30.

Responsibilities include, but not limited to:

• Operate multi-line phone system and relay calls and messages in a timely manner
• Welcome clients and visitors with a friendly, professional and positive demeanor
• Maintain office calendars and track team member birthdays and anniversaries
• Direct the flow of outgoing and incoming mail, faxes, deliveries, and certified mail
• Ensure all office supplies are in stock
• Ensure all public spaces including meeting rooms, reception, bathrooms, and break areas are tidy and free of debris
• Prepare meeting rooms, meeting documents and arrange refreshments as needed
• Assist with copying, scanning, faxing, emailing, or note taking as needed
• Meet with clients for notary purposes
• Coordinate with finance team and clients to ensure proper execution of checks and releases
• Other clerical duties as assigned

Qualifications:

• High school diploma or GED required
• Two (2) years of customer service or reception experience, preferably in a law firm
• Strong organizational skills and attention to detail
• Intermediate computer skills
• Excellent interpersonal and customer service skills
• Willingness to help others
• Professional work ethic
• Bilingual Spanish a plus

Compensation:

The is a full-time hourly position starting at $17.00 depending on experience.

Why work at Speaks Law Firm?

• Contribute to meaningful work
• Professional growth opportunities
• A creative and supportive work environment
• Excellent benefit package includingmedical, dental,vision, 401k, PTO & parental leave