Front Desk Receptionist

CloseKnit Primary Care; Washington (District of Columbia); On-site; USD 38,000 - 46,000; Full time

Job summary

CloseKnit Primary Care in Washington, DC is seeking a friendly Front Desk Receptionist to be the first point of contact for patients. You will manage check-in/out, scheduling, and basic administrative tasks while upholding HIPAA standards.

This role requires strong communication, organization, and the ability to multitask in a busy clinic. Join a team that values patient-centered care and efficient operations, with daily interactions that set the tone for your patients\' experience and support

Qualifications

• High school diploma or equivalent; certification in healthcare administration preferred.
• Excellent communication and interpersonal skills for diverse patient populations.
• Ability to multitask and stay organized in a fast-paced clinical setting.
• Familiarity with electronic health record (EHR) systems preferred.

Responsibilities

• Greet patients and visitors, providing a friendly and professional first impression.
• Manage check-in/check-out processes and collect accurate information.
• Coordinate appointment scheduling and rescheduling with clinical staff.
• Answer phone calls promptly and direct inquiries to the appropriate staff.
• Perform administrative tasks including data entry, patient records management, and billing/insurance verification.
• Maintain a clean front desk and waiting area, ensuring a welcoming environment.
• Maintain patient confidentiality in line with HIPAA regulations.
• Address patient concerns with empathy and escalate when needed.

Skills

Communication skills

Customer service

Multitasking

HIPAA compliance

Education

High school diploma or equivalent

Tools

EHR systems

Job description

Description

The Front Desk Receptionist will be the first point of contact for patients and visitors, providing excellent customer service and support to ensure a welcoming and efficient experience. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Description

The Front Desk Receptionist will be the first point of contact for patients and visitors, providing excellent customer service and support to ensure a welcoming and efficient experience. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Position Schedule

The schedule for this position is Monday - Friday 7:30 AM - 4:30 PM.

Requirements

Key Responsibilities:

Patient Interaction

• Greet patients and visitors warmly, providing a friendly and professional first impression of the facility.


• Assist patients with check-in and check-out processes, ensuring all necessary information is collected and processed accurately.

Appointment Scheduling

• Manage appointment scheduling for patients, including booking, rescheduling, and confirming appointments as needed.


• Coordinate with clinical staff to ensure efficient patient flow and minimize wait times.

Phone And Communication Management

• Answer incoming phone calls promptly and professionally, addressing inquiries, providing information, and directing calls to appropriate staff members.


• Maintain clear and effective communication with patients, healthcare providers, and other staff to facilitate smooth operations.

Administrative Support

• Perform various administrative tasks, including data entry, maintaining patient records, and managing correspondence.


• Assist with billing and insurance verification processes as necessary, ensuring accurate information is captured.

Office Organization

• Maintain a clean and organized front desk and waiting area, ensuring a pleasant environment for patients and visitors.


• Order and manage office supplies as needed, collaborating with the office manager to maintain inventory.

Patient Confidentiality

• Ensure compliance with HIPAA regulations and maintain patient confidentiality at all times.


• Handle sensitive information with discretion and professionalism.

Problem Resolution

• Address patient concerns and inquiries with empathy and professionalism, escalating issues to management when necessary.


• Work collaboratively with other team members to resolve scheduling conflicts and improve patient experiences.

Qualifications

• High school diploma or equivalent; additional education or certification in healthcare administration or a related field is a plus.


• Previous experience in a receptionist or administrative role, preferably in a healthcare setting.


• Strong communication and interpersonal skills, with the ability to interact effectively with diverse populations.


• Proficient in using office equipment, such as computers, phones, and printers, as well as experience with electronic health record (EHR) systems preferred.


• Excellent organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively.

Preferred Qualifications

• Familiarity with medical terminology and healthcare practices.


• Experience with appointment scheduling software and insurance verification processes.