Front Desk Receptionist

CloseKnit Primary Care; Vienna (VA); On-site; USD 34,000 - 46,000; Full time

Job summary

CloseKnit Primary Care is seeking a friendly Front Desk Receptionist to be the first point of contact for patients and visitors. You will greet guests, assist with check-in/check-out, and coordinate with clinical staff to ensure smooth patient flow.

You will manage phone lines, schedule appointments, handle billing/insurance verification as needed, and maintain accurate patient records. Strong communication and organization are essential for success.

Qualifications

• High school diploma or equivalent.
• Experience in a receptionist/administrative role, preferably in healthcare.
• Strong communication and interpersonal skills.
• Proficient with office equipment and EHR systems preferred.
• Excellent organizational skills with ability to multitask and prioritize.

Responsibilities

• Greet patients and visitors, providing a warm, professional first impression.
• Assist with check-in/check-out and collect accurate information.
• Manage appointment scheduling, rescheduling, and confirmations.
• Answer calls promptly and direct inquiries to the appropriate staff.
• Perform data entry, maintain patient records, and handle correspondence.
• Ensure HIPAA compliance and maintain patient confidentiality.
• Collaborate with staff to minimize wait times and improve patient flow.

Skills

Customer service

Communication

Multitasking

Interpersonal skills

Organization

Education

High school diploma or equivalent

Healthcare administration certification (preferred)

Tools

EHR systems

Office equipment (computers, phones, printers)

Job description

Description

The Front Desk Receptionist will be the first point of contact for patients and visitors, providing excellent customer service and support to ensure a welcoming and efficient experience. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Position Schedule

The schedule for this position is Monday - Friday 8:00 AM - 4:00 PM, 30-minute lunch at 12:00 PM.

Requirements

Key Responsibilities:

Patient Interaction

• Greet patients and visitors warmly, providing a friendly and professional first impression of the facility.
• Assist patients with check-in and check-out processes, ensuring all necessary information is collected and processed accurately.

Appointment Scheduling

• Manage appointment scheduling for patients, including booking, rescheduling, and confirming appointments as needed.
• Coordinate with clinical staff to ensure efficient patient flow and minimize wait times.

Phone And Communication Management

• Answer incoming phone calls promptly and professionally, addressing inquiries, providing information, and directing calls to appropriate staff members.
• Maintain clear and effective communication with patients, healthcare providers, and other staff to facilitate smooth operations.

Administrative Support

• Perform various administrative tasks, including data entry, maintaining patient records, and managing correspondence.
• Assist with billing and insurance verification processes as necessary, ensuring accurate information is captured.

Office Organization

• Maintain a clean and organized front desk and waiting area, ensuring a pleasant environment for patients and visitors.
• Order and manage office supplies as needed, collaborating with the office manager to maintain inventory.

Patient Confidentiality

• Ensure compliance with HIPAA regulations and maintain patient confidentiality at all times.
• Handle sensitive information with discretion and professionalism.

Problem Resolution

• Address patient concerns and inquiries with empathy and professionalism, escalating issues to management when necessary.
• Work collaboratively with other team members to resolve scheduling conflicts and improve patient experiences.

Qualifications

• High school diploma or equivalent; additional education or certification in healthcare administration or a related field is a plus.
• Previous experience in a receptionist or administrative role, preferably in a healthcare setting.
• Strong communication and interpersonal skills, with the ability to interact effectively with diverse populations.
• Proficient in using office equipment, such as computers, phones, and printers, as well as experience with electronic health record (EHR) systems preferred.
• Excellent organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively.

Preferred Qualifications

• Familiarity with medical terminology and healthcare practices.
• Experience with appointment scheduling software and insurance verification processes.