Front Desk Receptionist

Ken Health; Village of Amityville (NY); On-site; USD 22,000 - 30,000; Full time

Job summary

Ken Health is seeking a friendly Receptionist to manage our front desk on weekdays, handling administrative duties and serving as the first point of contact. You will welcome visitors, answer calls, and support the office with mail, supplies, and basic information.

The role requires strong communication, multitasking, and organizational skills, with a professional demeanor and experience in healthcare front-office environments. OT availability may be required.

Qualifications

• High school diploma required.
• Experience as Receptionist or Front Office in healthcare preferred.
• Proficient with Microsoft Office and basic office devices.
• Strong communication and organizational skills.

Responsibilities

• Greet and welcome guests as soon as they arrive at the facility
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk
• Order front office supplies and keep inventory of stock
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Skills

Receptionist experience

Front Office

Microsoft Office

SigmaCare knowledge

Office equipment

Professional demeanor

Written and verbal communication

Organizational skills

Multitasking

Customer service

Education

High school diploma

Office Management certification (plus)

Tools

SigmaCare

Job description

Job Description

We are looking for a Receptionist to manage our front desk during the weekdays to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.

Responsibilities

• Greet and welcome guests as soon as they arrive at the facility
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges, etc.)
• Order front office supplies and keep inventory of stock
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Skills

• Proven work experience as a Receptionist, Front Office Representative, Healthcare or similar role
• Proficiency in Microsoft Office
• Knowledge of SigmaCare a plus
• Hands‑on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time‑management skills, with the ability to prioritize tasks
• Customer service attitude
• High school degree; additional certification in Office Management is a plus