Front Desk Receptionist

STMicroelectronics; Santa Clara (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a proactive Executive Admin Assistant to support a dynamic executive team. This role involves managing travel arrangements, handling communications, and ensuring a seamless office experience. With a focus on adaptability and critical thinking, the ideal candidate will thrive in a fast-paced environment, demonstrating excellent communication skills and a keen ability to anticipate needs. This is a fantastic opportunity to join a diverse and inclusive workplace, contributing to innovative projects that shape the future of technology.

Qualifications

• 3+ years of experience in a similar administrative role.
• Proficiency in Microsoft Office Suite, especially Excel and PowerPoint.

Responsibilities

• Booking travel arrangements and managing appointments for executives.
• Answering and directing phone calls at the front desk.

Skills

Verbal Communication

Written Communication

Critical Thinking

Adaptability

Microsoft Office Suite

Stress Management

Anticipation of Needs

Education

High School Diploma

Tools

SAP-CONCUR

SAP Ariba

Job description

ST is a global semiconductor leader delivering intelligent and energy-efficient products and solutions that power the electronics at the heart of everyday life. ST’s products are found everywhere today, and together with our customers, we are enabling smarter driving and smarter factories, cities, and homes, along with the next generation of mobile and Internet of Things devices. By getting more from technology to get more from life.

We are looking for an Executive Admin Assistant who is proactive, thinks one step ahead, with the ability to multi-task and remain calm under pressure. Must be able to follow up and keep those involved updated until a task is complete. Takes ownership with a passion and curiosity to learn.

This will be a Temp to Hire position.

There are two main aspects of the job:

Executive Admin Job Responsibilities:

• Booking travel arrangements (flights, hotels, transportation, and meals).
• Submitting and reconciling expense reports using SAP-CONCUR.
• Supporting the marketing organization by analyzing and reporting on business data, and maintaining confidentiality at all times.
• Managing agenda, appointments, travel, and emails of a traveling executive as needed.

Front Desk Job Responsibilities:

• Answering, screening, and directing phone calls.
• Assisting with document printing and special requests.
• Ordering office supplies and replenishing daily snacks & drinks.
• Receiving incoming materials (parcels, food, documents) and notifying relevant personnel.

Profile

Required Skills and Experience:

• 3+ years of experience in a similar role.
• Excellent verbal and written communication skills.
• Critical thinking and adaptive skills.
• Ability to handle stressful situations with calm and initiative.
• Experience as an administrative assistant in an adaptive environment.
• Ability to anticipate the needs of others for a seamless experience.
• Proficiency in Microsoft Office Suite, especially Excel and PowerPoint.
• Experience with corporate travel and Purchase Orders management tools.
• High School Diploma or equivalent.
• Experience with SAP Ariba and Concur is a plus but not mandatory.

STMicroelectronics is committed to a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate based on race, color, religion, creed, disability, genetic information, age, national origin, sex, gender identity and expression, sexual orientation, marital status, veteran status, or other legally protected characteristics.

At STMicroelectronics, the base salary is part of our total compensation package, depending on skills, qualifications, experience, and location. The hourly wage range for this role is $35 to $38 USD.