Front Desk Receptionist

Mains'l; Brooklyn Park (MN); On-site; USD 24,411 - 29,673; Full time

Benefits offered by this job

Paid on-the-job training

Education Assistance – up to $2,000

401(k) and matching

Sick time

Paid Time Off

Health Insurance – including dental &

Life Insurance

Health Savings Account

Opportunities for growth and advanced

Job summary

Mains’l Services in Brooklyn Park, MN is seeking a Customer Service Specialist (Front Desk Associate) to be the welcoming face of our organization, providing courteous service to visitors and staff while upholding our mission and values.

This in-office role requires strong communication, basic office software skills, attention to detail, and the ability to multitask in a fast-paced environment; 8:00am–4:30pm, Monday–Friday, with a starting wage in the stated range.

Qualifications

• Previous Customer Service or Administrative Experience Preferred.
• Associate's Degree Preferred.
• Proficiency in Word, Excel, PowerPoint, Outlook.
• Ability to multi-task, prioritize, and work in a fast-paced environment.
• Strong verbal, written, and listening communication skills.

Responsibilities

• Greet visitors, vendors, and employees in a friendly and professional manner.
• Provide appropriate forms and information to those who request them.
• Support current employees with questions about online training.
• Receive and share feedback from visitors and employees.
• Answer, screen, and forward incoming calls, providing basic information.
• Monitor voicemails and faxes, forwarding messages to the appropriate person.
• Maintain office equipment and supplies.
• Follow office procedures for opening/closing, cleaning, and visitor protocols.
• Maks copies and assembles packets as required.
• Sort, prepare, and distribute incoming and outgoing mail.
• Perform data entry tasks.
• Support meeting prep (e.g., order food, prepare rooms, make coffee).
• Run reports as assigned.
• Maintain and update agency phone and mailing lists.
• Scan, copy, laminate, print, index, and distribute documents as needed for internal and external stakeholders.

Skills

Customer service

Communication skills

Multitasking

Education

Associate's degree

Tools

Word

Excel

PowerPoint

Outlook

Job description

Mains’l Services is seeking a Customer Service Specialist (Front Desk Associate) to be the welcoming face of our organization. This role serves as the first point of contact for visitors and provides excellent customer service to all who interact with our company—ensuring that every interaction reflects the Mains’l Mission, Vision, and Values.

Why Mains’l Services?

Mains’l is a company that stands by its commitments, and this is reflected in the numerous awards we’ve earned based on feedback from our team. The Mains’l crew has voted the company a Top Workplace in Minnesota for several years and a Top USA Workplace for the past 4 years in a row. In 2024, Mains’l also received Workplace Culture Excellence Awards for Innovation, Work-Life Flexibility, and Purpose & Values.

Mains’l is committed to providing Equal Employment Opportunities to all employees and applicants.

What You’ll Do (The Day-to-Day):

Customer Service

• Greet visitors, vendors, and employees in a friendly and professional manner
• Provide appropriate forms and information to those who request them
• Support current employees with questions about online training
• Receive and share feedback from visitors and employees
• Answer, screen, and forward incoming calls, providing basic information
• Monitor voicemails and faxes, forwarding messages to the appropriate person
• Maintain office equipment and supplies
• Follow office procedures for opening/closing, cleaning, and visitor protocols

Clerical Support

• Makes copies and assembles packets as required
• Sort, prepare, and distribute incoming and outgoing mail
• Perform data entry tasks
• Support meeting prep (e.g., order food, prepare rooms, make coffee)
• Run reports as assigned
• Maintain and update agency phone and mailing lists
• Scan, copy, laminate, print, index, and distribute documents as needed for internal and external stakeholders

Location

Brooklyn Park, MN

Work Structure: 8:00am- 4:30pm Monday to Friday in office

Wage: $17.72-21.54/hour

What You Need

• Previous Customer Service or Administrative Experience Preferred
• Associate's Degree Preferred
• Proficiency in Word, Excel, PowerPoint, Outlook
• Ability to multi-task, prioritize, and work in a fast-paced environment
• Strong verbal, written, and listening communication skills
• A positive attitude, even under pressure
• Ability to follow direction from multiple stakeholders
• Comfortable using office equipment such as postage machines, copiers, fax machines, and scanners
• Demonstrates reliability and accountability

Summary of Available Benefits

• Paid (on-the-job) training
• Education Assistance – up to $2,000 per year
• 401(k) and matching
• Sick time
• Paid Time Off
• Health Insurance – including dental and vision
• Life Insurance
• Health Savings Account
• Opportunities for growth and advancement

Apply Now or follow the link below to see the difference you can make with Mains’l.