Front Desk - Part Time

Learning To Achieve Wellness Inc; Saint Augustine (FL); On-site; USD 25,000 - 26,000; Part time

Job summary

Learning to Achieve Wellness (LTAW) is seeking a part-time Front Desk to greet patients, answer phones, schedule appointments, and collect payments at our Saint Augustine location. You will manage patient communications using WEAVE and handle check-in/check-out in AdvancedMD while maintaining a professional reception area.

The role requires strong verbal and written communication, reliability, and comfort with technology.

Qualifications

• Strong verbal and written communication skills.
• Ability to multitask in a fast-paced environment.
• Dependable and punctual with excellent organization.

Responsibilities

• Greet patients and visitors in a friendly and professional manner.
• Serve as the first point of contact for patients entering the office.
• Provide excellent customer service and a positive patient experience.
• Maintain a professional, welcoming, and organized reception area.
• Answer incoming calls professionally and courteously.
• Use WEAVE to manage calls, patient communications, and text messages.
• Take and relay messages accurately.
• Make appointment reminder and follow-up calls as needed.
• Respond to routine patient inquiries and direct clinical questions to the appropriate staff member.
• Maintain patient confidentiality and HIPAA compliance.

Skills

Verbal communication

Written communication

Multitasking

Attention to detail

Teamwork

Education

High school diploma or GED

Tools

AdvancedMD

WEAVE

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Front Desk - Part Time

Part Time Saint Augustine, FL, US

3 days ago Requisition ID: 1011

Salary Range: $18.00 To $19.00 Hourly

Position Summary

Learning to Achieve Wellness (LTAW) is seeking a professional, friendly, organized, and dependable Front Desk to serve as the first point of contact for patients, visitors, providers, and staff. The Front Desk is responsible for providing excellent customer service while managing daily front-desk activities, including greeting patients, answering phones, scheduling appointments, checking patients in and out, collecting payments, managing patient communications, and maintaining an organized and professional reception area.

The ideal candidate is personable, detail-oriented, dependable, comfortable working with technology, and able to multitask in a fast-paced healthcare environment.

Greet patients and visitors in a friendly and professional manner

Serve as the first point of contact for patients entering the office.

Provide excellent customer service and a positive patient experience.

Maintain a professional, welcoming, and organized reception area.

Answer incoming calls professionally and courteously.

Use WEAVE to manage calls, patient communications, and text messages.

Take and relay messages accurately.

Make appointment reminder and follow-up calls as needed.

Respond to routine patient inquiries and direct clinical questions to the appropriate staff member.

Maintain professional communication with patients, families, providers, and staff.

Scheduling

Schedule, reschedule, and cancel patient appointments.

Confirm appointments as required.

Maintain accurate appointment information.

Assist with managing the daily appointment schedule.

Communicate appointment information clearly to patients.

Check patients in and out for appointments.

Verify patient insurance and contact information.

Ensure required forms and information are completed.

Update patient information as needed.

Provide patients with appropriate paperwork or instructions.

Collect copays and other patient payments as applicable.

Process payments accurately.

Provide receipts or payment confirmation when appropriate.

Computer & Office Systems

Use AdvancedMD for scheduling, patient registration, demographic updates, check-in/check-out, and other front-desk functions.

Use WEAVE for telephone and patient communication.

Maintain accurate information in EHR systems.

Maintain patient confidentiality when accessing or communicating patient information.

General Office Support

Maintain an organized and professional front-desk area.

Monitor office inventory and notify management when supplies are needed.

Assist with general administrative duties as assigned.

Maintain a clean working environment

Work cooperatively with providers and office staff to maintain an efficient office environment.

Confidentiality

Maintain patient confidentiality at all times.

Follow HIPAA requirements and LTAW policies and procedures.

Handle patient information with professionalism and discretion.

Do not provide clinical advice or information outside the scope of the position.

Required Qualifications

High school diploma or GED.

Strong verbal and written communication skills.

Basic computer proficiency.

Strong organizational and multitasking skills.

Attention to detail and accuracy.

Dependable and punctual.

Ability to work effectively in a team environment.

Ability to maintain confidentiality and professionalism.

Preferred Qualifications

Previous front desk or receptionist experience.

Previous healthcare or medical office experience.

Experience with AdvancedMD.

Experience with WEAVE.

Experience with appointment scheduling and patient check-in/check-out.

Experience collecting copayments or processing payments.

Knowledge of medical terminology is a plus.

Key Qualities

Friendly and approachable

Professional and dependable

Patient and compassionate

Organized and detail-oriented

Comfortable with technology

Able to multitask

Team-oriented

This position works in a professional mental health office environment and involves frequent interaction with patients, visitors, providers, and staff. The Front Desk must be able to remain professional, courteous, and organized while managing multiple front desk responsibilities.

Reasonable Accommodation and Equal Employment Opportunity

Learning to Achieve Wellness provides equal employment opportunities to qualified applicants and employees without unlawful discrimination. Reasonable accommodations will be considered for qualified individuals with disabilities to enable them to perform the essential functions of the position, unless doing so would create an undue hardship or direct safety threat.