Front Desk & Office Support Specialist — Benefits Included

St Giles Nursing and Rehabilitation Center; El Paso (TX); On-site; USD 30,000 - 38,000; Full time

Benefits offered by this job

Health, Dental, Vision Insurance

AD&D & Disability Insurance

Life Insurance

Tuition Reimbursement

Paid Time Off

401(k) retirement plan

Job summary

St Giles Nursing and Rehabilitation Center is seeking a friendly Receptionist to welcome visitors and support staff. You will handle multi-line calls, take messages, manage mail and supplies, and assist with clerical tasks to keep the front office running smoothly.

The ideal candidate will demonstrate professional demeanor, strong communication, and excellent organizational skills, with proficiency in Word, Excel, email, and internet use.

Qualifications

• Excellent phone etiquette and communication skills.
• Experience with multi-line phone systems and voicemail transfer.
• Professional demeanor and polished appearance.
• Ability to multitask and work efficiently in a fast-paced environment.
• Strong organizational and administrative skills.
• Proficient in Microsoft Word, Excel, email, and general internet use.
• Familiarity with ten-key and office equipment (copiers, faxes, scanners).

Responsibilities

• Answer and direct all incoming calls and voicemails with professionalism.
• Accurately take messages and route calls to the appropriate department.
• Maintain office supplies for all departments and ensure monthly orders are completed.
• Keep office equipment stocked with paper and toner.
• Sort and distribute all incoming mail, faxes, and packages.
• Process outgoing mail, including FedEx and other deliveries.
• Assist with maintaining and auditing personnel and I-9 files, as directed.
• Support the office team with general clerical tasks as needed.

Skills

Phone etiquette

Multi-line phone systems

Professional demeanor

Multitasking

Organizational skills

MS Word

MS Excel

Email & Internet use

Ten-key

Office equipment handling

Tools

MS Word

MS Excel

Email

Internet

Ten-key

Copiers/Faxes/Scanners

Job description

St Giles Nursing and Rehabilitation Center is seeking a friendly Receptionist to welcome visitors and support staff. You will handle multi-line calls, take messages, manage mail and supplies, and assist with clerical tasks to keep the front office running smoothly.

The ideal candidate will demonstrate professional demeanor, strong communication, and excellent organizational skills, with proficiency in Word, Excel, email, and internet use.