Front Desk & Office Support Specialist

Marty Rodriguez Team-CENTURY 21 Masters; Glendora (CA); On-site; USD 40,000 - 48,000; Full time

Job summary

The Marty Rodriguez Team-CENTURY 21 Masters is seeking a friendly, organized Receptionist to be the welcoming first point of contact for clients, agents, vendors, and guests. You will handle phones, greet visitors, and support day-to-day administrative tasks to help the office run smoothly.

Responsibilities include scheduling support, mail and deliveries, data entry, document preparation, scanning, copying, and basic office tasks.

Responsibilities

• Answer incoming phone calls, monitor general emails, and ensure messages and information are promptly routed to the appropriate team member.
• Greet clients, visitors, vendors, and team members warmly and professionally while providing directions or assistance as needed.
• Follow office visitor and sign-in procedures to help maintain a professional and secure workplace.
• Provide day-to-day administrative support to the team, including data entry, document preparation, scanning, copying, filing, and general office tasks.
• Assist with creating and updating basic marketing and office materials using Canva.
• Use common office and administrative programs confidently, including email, calendars, shared documents, spreadsheets, and other team systems.
• Help keep the front office, common areas, and shared resources organized, stocked, and running smoothly.
• Support team meetings, office events, and other internal activities with scheduling, preparation, materials, and coordination as needed.

Job description

The Marty Rodriguez Team-CENTURY 21 Masters is seeking a friendly, organized Receptionist to be the welcoming first point of contact for clients, agents, vendors, and guests. You will handle phones, greet visitors, and support day-to-day administrative tasks to help the office run smoothly.

Responsibilities include scheduling support, mail and deliveries, data entry, document preparation, scanning, copying, and basic office tasks.