Front Desk & Office Services Coordinator

Trinity Church; New York (NY); On-site; USD 44,000 - 50,000; Full time

Job summary

Trinity Church in New York City seeks a Receptionist & Office Assistant to be the first point of contact at 76 Trinity Place. You will welcome visitors, answer multi-line calls, manage room reservations, and support office operations onsite Monday–Friday from 8:00 AM to 4:00 PM with possible overtime.

You will coordinate with staff, restock supplies, monitor common spaces, assist with events, and uphold Trinity’s confidentiality and policies. Spanish language skills preferred.

Qualifications

• Bachelor’s degree or equivalent work experience in business/hospitality.
• At least 2 years receptionist/administrative experience, in a mid-sized office preferred.
• Strong customer service, professional phone manner, and discretion.
• Spanish language skills preferred.

Responsibilities

• Welcome and direct visitors in a friendly and professional manner.
• Answer all incoming calls and direct or transfer as needed.
• Manage room reservations and coordinate meetings and outside visitors.
• Order food/beverage for meetings and assist with catering protocols.
• Restock supplies and monitor common spaces; coordinate reorders.
• Open/close the office with coverage and maintain calendar tasks.
• Keep visitor and staff logs updated and maintain confidentiality.
• Support with office housekeeping, upgrades, and sustainability initiatives.

Skills

Customer service

Telephone etiquette

Detail oriented

Organized

Discretion

Windows/MS Office

Independent

Team player

Interpersonal skills

Discretion with guests

Education

Bachelor’s degree in Business Administration or Hospitality

2+ years receptionist/administrative experience

Spanish language skills (preferred)

Tools

MS Office

Eptura/Condeco

Prism

Visitor Management System

Job description

Trinity Church in New York City seeks a Receptionist & Office Assistant to be the first point of contact at 76 Trinity Place. You will welcome visitors, answer multi-line calls, manage room reservations, and support office operations onsite Monday–Friday from 8:00 AM to 4:00 PM with possible overtime.

You will coordinate with staff, restock supplies, monitor common spaces, assist with events, and uphold Trinity’s confidentiality and policies. Spanish language skills preferred.