Front Desk & Office Operations Manager

The Equus Group; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

The Equus Group is seeking an Office Manager in Chicago to serve as the full-time front desk presence and first point of contact for clients, investors, candidates, visitors, and vendors.

You will manage daily office operations, coordinate events, meetings, and catering, and provide administrative and facilities support to the team. The ideal candidate is polished, proactive, highly organized, and comfortable in a fast-paced environment.

Qualifications

• 3+ years of experience in administrative, office coordination, reception, or similar roles.
• Strong organizational and multitasking abilities with a client-focused mindset.
• Proficiency in MS Office and familiarity with basic design tools is helpful.

Responsibilities

• Serve as full-time reception and first contact for clients, investors, candidates, visitors, and vendors.
• Manage mail, couriers, and time-sensitive shipments including tax and account materials.
• Coordinate calendars, conference rooms, parking, and general office flow.
• Oversee building access, security coordination, and visitor management.
• Maintain a clean, stocked office and manage kitchen/shared spaces.
• Assist meetings with setup, catering, materials, and basic tech support.
• Support associates with expenses, printing, copying, and day-to-day admin needs.
• Coordinate printer and vendor needs; support firm-wide meetings and events.
• Step in on additional admin tasks and special projects across the team.

Skills

Organizational skills

Communication

Customer service

Team collaboration

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Canva

Adobe InDesign

Job description

The Equus Group is seeking an Office Manager in Chicago to serve as the full-time front desk presence and first point of contact for clients, investors, candidates, visitors, and vendors.

You will manage daily office operations, coordinate events, meetings, and catering, and provide administrative and facilities support to the team. The ideal candidate is polished, proactive, highly organized, and comfortable in a fast-paced environment.