Front Desk & Office Operations Coordinator

The Blackhawk Group; Waco (TX); On-site; USD 32,000 - 46,000; Full time

Job summary

The Blackhawk Group is seeking an Administrative Assistant to be the welcoming face of our office and help keep day-to-day operations organized and running smoothly.

You will manage front desk communications, coordinate calendars and meetings, assist with travel and events, and support Sales, Marketing, and other teams with general administrative tasks. A proactive, detail-oriented mindset is essential.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree or coursework in business administration preferred.
• 2+ years in administrative/front desk roles.
• Experience handling multi-line phone systems in a professional environment.
• Experience supporting office operations, scheduling and events.
• Strong communication and a professional, welcoming demeanor.
• Highly organized with attention to detail and ability to multitask.

Responsibilities

• Serve as the primary front desk contact and greeting point.
• Manage visitor check-in, badge issuance, and access coordination.
• Oversee mail, shipping, and office services administration.
• Maintain conference rooms, break rooms, and shared spaces.
• Coordinate calendars, meetings, and internal logistics.
• Support travel arrangements and event coordination.
• Assist with document preparation, reports, and general tasks.
• Monitor and replenish office supplies and inventory.
• Provide cross-functional administrative support across teams.

Skills

Strong communication skills

Highly organized

Proactive

Customer-service mindset

Microsoft Office proficiency

Multi-tasking

Education

High school diploma or equivalent

Associate’s degree in business administration (preferred)

Tools

Microsoft Office

Job description

The Blackhawk Group is seeking an Administrative Assistant to be the welcoming face of our office and help keep day-to-day operations organized and running smoothly.

You will manage front desk communications, coordinate calendars and meetings, assist with travel and events, and support Sales, Marketing, and other teams with general administrative tasks. A proactive, detail-oriented mindset is essential.