Front Desk & Office Operations Specialist

UDC; Englewood (CO); On-site; USD 63,038,976 - 71,635,200; Full time

Benefits offered by this job

Medical / Dental / Vision

HSA

401K & Employer Match

Paid time off

Long-Term Disability

Short-Term Disability

Basic Term Life and AD&D

Voluntary Term Life and AD&D

Voluntary Critical Illness Insurance

Student Loan Repayment Program

Job summary

UDC is seeking an organized Administrative Assistant to support our Englewood, CO headquarters in-office. This full-time role manages front desk operations, office administration, facilities coordination, travel and expense assistance, meeting planning, and employee engagement to ensure the office runs smoothly.

Key responsibilities include greeting visitors, processing mail, coordinating travel, organizing events, and maintaining confidential information.

Qualifications

• 1–3 years of administrative, office support, customer service, or clerical experience.
• Strong interpersonal skills and the ability to communicate effectively, both written and verbally.
• Highly organized with a strong focus on accuracy, consistency, and attention to detail.
• Strong judgment, reliability, and ability to manage multiple priorities effectively.
• Strong customer service skills with professional communication and responsiveness.
• Ability to adapt to changing priorities, learn quickly, and work collaboratively.
• Notary Public license preferred, with willingness to become licensed if not currently certified.

Responsibilities

• Front desk: Greet and direct visitors; answer and route calls; provide a welcoming office experience.
• Mail and shipments: Process, sort, and distribute mail; prepare and ship packages including FedEx.
• Office management: Manage inventory, order supplies, coordinate equipment maintenance, run errands.
• Employee and visitor support: Assist with office equipment and workspace information.
• Travel arrangements: Coordinate business travel and bookings.
• Expense reports: Process travel and business expenses for admin and senior management.
• Organize office events: Coordinate catering, Colorado office events, holiday celebrations, and potlucks.
• Facilities support: Assist with HVAC, plumbing, parking, pest control; liaise with Facilities Manager.
• Confidentiality: Maintain discretion regarding mail, HR and accounting information.
• Notary services as needed; order company business cards for new/existing employees.
• Equipment distribution and notary-related tasks in Colorado office.
• Coordinate local volunteer events and remote staff volunteering opportunities.
• Photocopying/scanning and electronic filing.
• Maintain order in conference rooms, kitchen, and common areas.
• Print, post or distribute signage as necessary.
• Provide notary services for company documents as needed.

Skills

Interpersonal skills

Organizational skills

Attention to detail

Customer service

Communication skills

Job description

UDC is seeking an organized Administrative Assistant to support our Englewood, CO headquarters in-office. This full-time role manages front desk operations, office administration, facilities coordination, travel and expense assistance, meeting planning, and employee engagement to ensure the office runs smoothly.

Key responsibilities include greeting visitors, processing mail, coordinating travel, organizing events, and maintaining confidential information.