Front Desk & Office Operations Coordinator

Merck General Contracting, LTD; Waco (TX); On-site; USD 28,000 - 36,000; Full time

Job summary

Merck General Contracting, LTD is seeking an Administrative Assistant to perform day-to-day administrative duties and office procedures, creating a pleasant work environment with high levels of organization, communication, and safety.

The role involves procurement of office supplies, greeting visitors, answering the phone, directing calls, taking messages as needed, and providing general administrative support to our employees.

Qualifications

• Experience as Administrative Assistant preferred.
• Proficient with Microsoft Office.
• Strong organizational and communication skills.
• Able to greet visitors and answer phones.

Responsibilities

• Serve as the point person at the front desk
• Provide support to staff and management, including handling correspondence, preparing documents, and scheduling meetings.
• Maintain the cleanliness of the office and arrange necessary repairs
• Answer and re-direct phone calls, return voicemails, provide service to visitors
• Maintain filing systems and ensure the proper retention, protection, and disposal of records. Coordinate with building management for office maintenance and repairs.
• Heavy amount of scanning, filing, and data entry
• Assist with online research for current and new projects
• Other duties as assigned

Skills

Time management

Multi-tasking

Communication skills

Attention to detail

Organizational skills

Problem solving

Professional demeanor

Ability to learn software

Education

High School diploma required

Associate Degree preferred

Tools

Microsoft Office

Office machines

Job description

Merck General Contracting, LTD is seeking an Administrative Assistant to perform day-to-day administrative duties and office procedures, creating a pleasant work environment with high levels of organization, communication, and safety.

The role involves procurement of office supplies, greeting visitors, answering the phone, directing calls, taking messages as needed, and providing general administrative support to our employees.