Front Desk & Office Operations Coordinator

Federal Mfg; Deer Park (OH); On-site; USD 28,000 - 34,000; Full time

Job summary

ProMach is hiring for a Receptionist/Administrative Coordinator to be the first point of contact for visitors and staff while providing broad administrative support across multiple departments.

You will manage front desk tasks, mail and records, reporting, and office operations, using Microsoft Office and the Syteline ERP system. Strong organization, communication, and multitasking are essential to succeed in this role.

Qualifications

• High school diploma or equivalent required.
• Previous administrative, receptionist, or office support experience preferred.
• Proficiency in Microsoft Outlook, Excel, and Word.
• Ability to learn and utilize ERP systems, including Syteline.
• Strong organizational, communication, and multitasking skills.
• Attention to detail and ability to manage multiple priorities.
• Professional and customer-focused demeanor.

Responsibilities

• Answer and direct incoming phone calls professionally.
• Greet and assist visitors, customers, vendors, candidates, and employees.
• Manage visitor sign-in procedures and notify employees of guest arrivals.
• Maintain a professional and organized reception area.
• Receive, sort, scan, and distribute incoming mail and business documents.
• Route invoices and correspondence to appropriate departments.
• Maintain electronic filing systems and shared records.
• Scan, organize, upload, and archive customer order documentation.
• Prepare and distribute recurring reports.
• Assist with invoice retrieval, distribution, and record management activities.
• Coordinate facility-related administrative needs with internal departments.
• Coordinate conference room scheduling and setup for meetings, customer visits, and interviews.

Skills

Customer Service

Communication

Organization & Planning

Attention to Detail

Time Management

Multitasking

Professionalism

Teamwork

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Excel

Word

Syteline ERP

Job description

ProMach is hiring for a Receptionist/Administrative Coordinator to be the first point of contact for visitors and staff while providing broad administrative support across multiple departments.

You will manage front desk tasks, mail and records, reporting, and office operations, using Microsoft Office and the Syteline ERP system. Strong organization, communication, and multitasking are essential to succeed in this role.