Front Desk & Office Operations Coordinator

Automatic Data Processing, Inc.; Ponte Vedra Beach (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

K9s For Warriors is seeking a Front Office Administrator to act as the operational hub and brand ambassador, ensuring professional experiences for volunteers, vendors, and visitors. The FOA will manage calendars, communications, and office operations while upholding confidentiality and mission alignment.

The ideal candidate has 2+ years in administrative roles, strong Microsoft Office skills, and a customer-centric approach, with the ability to multitask in a team environment and maintain

Qualifications

• 2+ years of professional administrative, reception, or customer service coordination experience.
• High School Diploma or GED; Associate/Bachelor’s degree preferred.

Responsibilities

• Welcoming visitors by greeting them in person or on the telephone and notifying the appropriate team member of arrival.
• Providing a consistent K9s experience to each visitor and team member in alignment with culture.
• Answering a multi-line phone system with professional communication and routing calls to proper extensions.
• Handling, ordering, and inventorying office supplies with supervisor awareness/approval.
• Signing for mail, in-kind donations, and deliveries and distributing them promptly.
• Managing organizational calendars to schedule meetings and space requests.

Skills

Microsoft Office

Scheduling platforms

Communication

Education

High School Diploma or GED

Associate or Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

K9s For Warriors is seeking a Front Office Administrator to act as the operational hub and brand ambassador, ensuring professional experiences for volunteers, vendors, and visitors. The FOA will manage calendars, communications, and office operations while upholding confidentiality and mission alignment.

The ideal candidate has 2+ years in administrative roles, strong Microsoft Office skills, and a customer-centric approach, with the ability to multitask in a team environment and maintain