Front Desk & Office Operations Coordinator

CSM Companies, Inc. - Kenworth; Madison (WI); On-site; USD 40,000 - 52,000; Full time

Job summary

CSM Companies, Inc. - Kenworth seeks a Front Desk Coordinator to provide general administrative support across the corporate office, handling clerical and organizational tasks for multiple departments.

The Front Desk Coordinator will manage calendars, greet visitors, coordinate travel and meetings, prepare documents, and assist with office systems while maintaining confidentiality and a strong customer focus in a fast-paced environment.

Qualifications

• High School Diploma required; Associate’s or Bachelor’s Degree preferred.
• 3–5 years of administrative assistant experience preferred, ideally at the executive level.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Internet; ability to create and maintain databases and complex spreadsheets.

Responsibilities

• Maintain various calendars, scheduling meetings, preparing agendas and activities.
• Answer multi-line telephone and give information to callers, take messages, and transfer calls.
• Order and maintain proper inventory of office supplies and office furniture for corporate office.
• Provide oversight and bookings of travel arrangements on our digital travel booking platform for internal and external parties.
• Routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining files.
• Greet customers and guests, handle questions and concerns quickly and professionally.
• Assist in travel coordination throughout travel booking platform.
• Plan, supervise, and coordinate all meetings and catered functions.
• Make copies of correspondence and other materials.
• Prepare, send out, and distribute daily mail.
• Operate office equipment and systems such as copiers, fax, and postage machine.
• Maintain a clean, organized reception area, conference rooms, and kitchens.
• Support general office operations and administrative tasks as needed.
• All other duties as assigned

Skills

Administrative support

MS Office

Data entry

Multi-tasking

Confidentiality

Attention to detail

Communication skills

Customer service

Time management

Independence

Education

Associate’s Degree

Bachelor’s Degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Databases

Spreadsheets

Job description

CSM Companies, Inc. - Kenworth seeks a Front Desk Coordinator to provide general administrative support across the corporate office, handling clerical and organizational tasks for multiple departments.

The Front Desk Coordinator will manage calendars, greet visitors, coordinate travel and meetings, prepare documents, and assist with office systems while maintaining confidentiality and a strong customer focus in a fast-paced environment.