Front Desk & Office Operations Coordinator

United Business Mail Inc; Itasca (IL); On-site; USD 22,000 - 30,000; Full time

Job summary

United Business Mail Inc. seeks a reliable receptionist to manage the front desk and serve as the first point of contact for callers and visitors.

This role supports HR and sales teams and coordinates with other departments to ensure a smooth, professional experience in a fast-paced office. The position requires bilingual communication in English and Spanish, strong Microsoft Office skills, and the ability to handle multiple tasks with attention to detail.

Qualifications

• Proficient verbal and written communication in English and Spanish.
• MS Office proficiency required.

Responsibilities

• Answers phones and greets visitors; maintains reception area.
• Coordinates with multiple departments to communicate facility needs.
• Provides clerical support to HR and Sales where needed.
• Assists in planning employee engagement events and celebrations.
• Prepares meeting spaces and handles conference room bookings.
• Translates documents into Spanish.
• Performs daily deposits, invoicing, and payroll sorting.

Skills

Bilingual English/Spanish

MS Office

Reception experience

HR admin experience

Communication skills

Detail oriented

Multitasking

Education

Associate's degree

Job description

United Business Mail Inc. seeks a reliable receptionist to manage the front desk and serve as the first point of contact for callers and visitors.

This role supports HR and sales teams and coordinates with other departments to ensure a smooth, professional experience in a fast-paced office. The position requires bilingual communication in English and Spanish, strong Microsoft Office skills, and the ability to handle multiple tasks with attention to detail.