Front Desk Office Administrator and Barista

Compass International Holdings; Bozeman (MT); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

401(k) with Company Match

Paid Time Off

Holidays and Sick Leave

Disability and Life Insurance

Paid Family and Parental Leave

Employee Assistance Program

Job summary

TitleOne is seeking an Office Administrator to be the first point of contact for visitors and to keep daily office operations smooth. The role blends front desk reception, administrative support, and barista services for the beverage bar in a professional, well‑organized environment.

Requirements include 3–5 years in an office setting, excellent communication, and strong organizational skills. The position emphasizes customer service, multitasking, and collaboration with team members and vendors.

Qualifications

• Three to five years of experience in an office or administrative environment.
• Professional and pleasant phone manner.
• Strong computer proficiency, including Microsoft Word, Excel, Outlook, and internet-based applications.
• Ability to work independently while also collaborating effectively in a team environment.
• Excellent written and verbal communication skills, with strong attention to detail and proofreading ability.
• Demonstrated ability to manage multiple tasks simultaneously and prioritize effectively in a fast-paced environment.
• Strong organizational and time-management skills.
• Proficiency in word processing, email communication, and data entry.
• Self-motivated, dependable, and capable of completing projects independently.

Responsibilities

• Serve as the primary front-desk contact by answering, screening, and routing incoming calls; assist callers as appropriate and take accurate messages.
• Greet customers and visitors professionally and ensure a welcoming, service-focused office experience.
• Receive, accept, and process Earnest Money and other payments in compliance with company policies and established cash-handling procedures, ensuring accuracy, confidentiality, and proper documentation.
• Prepare daily deposits and ensure timely and secure delivery to the bank following company controls.
• Maintain a clean, orderly, and professional office environment, including transaction rooms and common areas.
• Barista duties to include offering, preparing and serving a variety of offered beverages.
• Order, receive, inventory, and organize office supplies to support uninterrupted office operations.
• Coordinate routine maintenance and service for office equipment and facilities.
• Review and route to accounting office-related invoices; collaborate with vendors to resolve discrepancies.
• Provide administrative support, including correspondence preparation, light data entry, and mail management.
• Identify and resolve routine office operational issues independently or escalat e appropriately.
• Interact and communicate in a professional and effective manner with all levels of team members, leadership, customers, and external partners.
• Performs other functions as necessary or as assigned.

Skills

Phone etiquette

Microsoft Word

Microsoft Excel

Microsoft Outlook

Data entry

Email communication

Team collaboration

Communication skills

Time management

Organizational skills

Tools

Internet-based applications

Job description

TitleOne is seeking an Office Administrator to be the first point of contact for visitors and to keep daily office operations smooth. The role blends front desk reception, administrative support, and barista services for the beverage bar in a professional, well‑organized environment.

Requirements include 3–5 years in an office setting, excellent communication, and strong organizational skills. The position emphasizes customer service, multitasking, and collaboration with team members and vendors.