Front Desk & Office Admin Specialist

IST Management Services, Inc.; Chesterbrook (PA); On-site; USD 48,216,000 - 52,349,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Short-term disability

Long-term disability

Life insurance

401k

Paid time off

7 paid holidays

Pet insurance

Bonus incentives

Job summary

IST Management Services, Inc. is seeking a Corporate Office Receptionist in Chesterbrook to manage the front desk, hospitality, mailroom, and general administrative support in a professional office setting.

Prior reception experience and proficiency in Microsoft Word and Excel are required. The role entails interacting with clients and visitors, coordinating meetings, maintaining common areas, and supporting daily operations.

Qualifications

• Previous experience in reception services is required.
• Must be proficient in Microsoft Word and Excel.

Responsibilities

• Professional and friendly customer service; verbal and written interaction with internal and external clients; greet and direct walk-up traffic at the front desk, direct phone calls to appropriate personnel
• Consistently adhere to business procedure guidelines; take direction from supervisor
• Hospitality services: Assist with conference room management, schedule meetings daily via Teams; Maintain kitchen common areas - clean and monitor, restock supplies as needed
• Mailroom services: Assist with sorting and dispersing USPS mail daily within office
• Ordering supplies; maintain inventory
• Participate in cross-training; Maintain all logs and reporting documentation; attention to detail
• Adhere to all safety procedures; perform other tasks as assigned

Skills

Communication skills

Customer service

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

IST Management Services, Inc. is seeking a Corporate Office Receptionist in Chesterbrook to manage the front desk, hospitality, mailroom, and general administrative support in a professional office setting.

Prior reception experience and proficiency in Microsoft Word and Excel are required. The role entails interacting with clients and visitors, coordinating meetings, maintaining common areas, and supporting daily operations.