Carmel Front Desk & Admin Support (Notary)

Aspire-Indiana-Health,-Inc.; Carmel (IN); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Group Medical (PPO and HSA)

Dental and Vision Plans

Health Savings Account

Paid Time Off

Paid Holidays

Retirement Plan with 6% match

Life/AD&D Insurance

Short/Long Term Disability

PTO

Employee Referral Bonus

Wellness Program

Job summary

Aspire Indiana Health, Carmel Administrative Office, seeks a part of our front desk team to provide welcoming, confidential support to visitors and staff. This on-site role handles phones, mail, supplies and basic admin queries, while ensuring compliance and safety.

The position runs Monday–Friday, 8:00am–5:00pm in Carmel, IN. Requirements include a High School Diploma, notary eligibility, healthcare exposure, and strong Google Suite skills.

Qualifications

• High School Diploma or Equivalent required.
• Notary Public or eligible to become one.
• Minimum one year experience in healthcare required; medical front office preferred.
• Previous experience in a mental health/behavioral health setting and/or medical office setting preferred.
• Intermediate computer skills with Google Suite.
• Reliable transportation to attend trainings and meetings.
• Ability to communicate effectively in person, by phone, email or video.

Responsibilities

• Greet visitors, vendors and team members; manage sign-in/badges and provide directions.
• Answer the main line, route calls and provide basic information; escalate urgent concerns.
• Receive, sort and distribute mail and deliveries; manage supplies and inventory.
• Serve as the front office help desk for basic admin questions and routing.
• Manage Facilities ticketing system; monitor and close requests with status updates.
• Receive and document returned badges, keys/fobs and tech items; route items accordingly.
• Assist with meeting setup and signage; prepare lobby, conference rooms and shared spaces.

Skills

Communication skills

Google Suite

Education

High School Diploma or equivalent

Notary Public or eligible

Tools

Google Suite

Job description

Aspire Indiana Health, Carmel Administrative Office, seeks a part of our front desk team to provide welcoming, confidential support to visitors and staff. This on-site role handles phones, mail, supplies and basic admin queries, while ensuring compliance and safety.

The position runs Monday–Friday, 8:00am–5:00pm in Carmel, IN. Requirements include a High School Diploma, notary eligibility, healthcare exposure, and strong Google Suite skills.