Front Desk Monitor

Associated Asset Management (AAM); Santan (AZ); On-site; USD 31,000 - 42,000; Full time

Job summary

Skyline Village in San Tan Valley, AZ, seeks a Front Desk Monitor to greet residents and guests, answer phones, answer inquiries, and ensure community rules are followed. The role focuses on welcoming environments, safety, and efficient reception operations.

The position involves handling phone lines, providing administrative support, managing the front entrance, and delivering excellent customer service to residents and homeowners both face-to-face and over the phone.

Qualifications

• Excellent customer service and communication skills.
• Ability to elicit information from callers and visitors in a professional manner.
• Ability to handle multiple tasks and meet deadlines.
• Strong organization and tracking abilities.
• Comfort with computer programs and database systems (MS Office, email).

Responsibilities

• Provides direct receptionist support to on-site property needs with high-quality customer service to callers, visitors, and vendors.
• Partners with Administrative Support and On-site Community Manager to manage front reception and inbound calls.
• Filters inbound calls to determine direction and assistance.
• Greets visitors and homeowners and assesses their immediate needs.
• Monitors pickups and deliveries; assists with event setup and breakdown as needed.
• Performs other related duties as directed.

Skills

Excellent customer service

Strong communication

Multitasking

Organization

MS Office

Tools

MS Office

Job description

Join the Skyline Village Team!
Skyline Village in San Tan Valley, AZ, is a vibrant, design-forward community where modern living meets the natural beauty of the Sonoran Desert. With thoughtfully designed resort-style amenities, parks, sport courts, and scenic paths, Skyline Village is a dynamic and exciting place to work! The Front Desk Monitor creates a welcoming environment by greeting residents and guests, answering phones, assisting with inquiries, monitoring facility activity, and ensuring community rules are followed. This position is ideal for someone with strong communication skills who can maintain a safe atmosphere.

Primarily responsible for answering the phone lines, providing administrative support for staff and management, managing the front entrance and maintaining the reception desk, utilizing excellent customer service skills while greeting visitors and homeowners via phone and face-to-face.

Position Responsibilities:

• Provides direct receptionist support to all on-site property needs by providing the highest quality customer service to inbound callers, visitors and vendors.
• Partners with Administrative Support team and the On-site Community Manager to effectively manage the front reception area and inbound calls as well as assist with various administrative projects.
• Filters inbound calls to determine appropriate direction.
• Greets all visitors/homeowners and determines their immediate needs.
• Monitors pickups/deliveries.
• Assist with event set up and break down as needed.
• Performs other related duties as directed.

Knowledge, Skills & Abilities:

• Excellent customer service and communication skills.
• Ability to offer support to administrative support staff with ever-changing needs.
• Ability to elicit information from callers and visitors in a professional and efficient manner.
• Ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines.
• Exceptional organization and tracking skills.
• Ability to function efficiently in a high volume, fast-paced environment.
• Ability to proficiently utilize computer programs and company database systems, including MS Office (Excel, Word and Outlook), internet and e-mail systems.
• Ability to interact and work positively and effectively with staff at all levels.
• Advanced communication skills (both verbally and written), and the ability to communicate with all levels of management and staff.
• Ability to work collaboratively and cooperatively within the department as well as with other departments.

Physical Demands & Work Environment:

• Sitting at workstation utilizing a computer in an office setting.
• Walking throughout property/facilities as needed.
• Setting up, taking down and stacking tables and chairs.