Front Desk Lead

EyeSouth Partners; Pittsburgh (Allegheny County); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k w/ Match

HSA/FSA

Telemedicine

Generous PTO Package

Employee Discounts and Perks

Employee Assistance Program

Group Life/AD&D

Short Term Disability Insurance

Long Term Disability Insurance

Job summary

EyeSouth Partners is hiring a Front Desk Lead in the Pittsburgh area to coordinate daily front desk operations and ensure smooth patient flow across locations. You will supervise front desk staff, manage scheduling accuracy, and resolve escalated patient concerns while upholding HIPAA guidelines.

The role requires a high school diploma, at least one year in a medical office, and strong reliability. Nextech/ICP experience is highly preferred, with a focus on delivering exceptional patient service.

Qualifications

• High School Diploma or equivalent required.
• Minimum of 1 year of medical office experience preferred.
• Nextech/ICP experience strongly preferred.
• Reliable with good attendance and punctuality.
• Good judgment and ability to handle patient inquiries.

Responsibilities

• Greet patients warmly and verify appointment details.
• Collect documentation including ID, insurance cards, and referrals.
• Book, confirm, and reschedule appointments; manage patient flow.
• Verify insurance eligibility and benefits for visits and tests.
• Collect co-pays and outstanding balances and document transactions.
• Explain billing procedures and ensure data is entered accurately in the management system.
• Answer phones and respond to inquiries; relay messages to clinical staff.
• Maintain patient confidentiality and HIPAA compliance.
• Coordinate scheduling and onboarding of front desk staff; participate in daily huddles.

Skills

Interpersonal skills

Communication

Attention to detail

Multitasking

HIPAA knowledge

Cash handling

Education

High School Diploma or equivalent

Tools

Nextech/ICP

Job description

At Scott & Christie Eyecare Associates, North Park Ophthalmology Associates, and Good Looks Eyewear, we are passionate about making a meaningful difference in our patients’ lives every day. Our team is dedicated to delivering exceptional eye care with compassion, respect, and personalized attention, while utilizing the latest advances in ocular diagnostics and treatment.

With convenient locations in Cranberry Township, McCandless, and Pittsburgh, PA, we proudly serve our communities with a full spectrum of services, including care for Cataracts, Glaucoma, Macular Degeneration, Diabetic Eye Disease, Dry Eye Disease, Routine Vision exams and contact lens fittings.

We are also actively involved in clinical trials, giving our team the opportunity to be part of innovative advancements and cutting-edge treatments in eye care.

Why Join Us?

When you join our team, you become part of a collaborative, supportive, and forward-thinking environment where your contributions truly matter. We are committed to professional growth, continuous learning, and providing the highest standard of patient care.

If you’re looking to build a rewarding career in healthcare and make a real impact, we’d love to hear from you. Come grow with us!

The Front Desk Lead coordinates and oversees the daily operations of the front desk team to ensure efficient patient flow and exceptional customer service. This role combines administrative expertise with leadership responsibilities, including supervising front desk staff, managing scheduling accuracy, and resolving escalated patient concerns. The Front Desk Lead ensures compliance with healthcare regulations, maintains high standards or professionalism, and collaborates with clinical and administrative teams to optimize practice operations.

• Coordinates administrative activities of front desk team.
• Coordinates patient flow between front desk and clinical operations.
• Oversees efficient and accurate demographic collections, audit team member activity for re-training and education opportunities.
• Troubleshoots daily cash reconciliation and posting issues.
• Coordinates and submits office supply needs to supervisor or manager for timely ordering.
• Monitors and audits, retail sales and product inventory.
• Oversees and maintains facility compliance standards.
• Completes medical records requests that come directly from the patient or outside medical facility.
• Coordinates staff scheduling for daily needs.
• Oversees, monitors, and works the appointment rescheduling queue timely.
• Monitors and completes the process for appointment recalls and reminders as set by the individual practice SOP.
• Coordinates and oversees the training and onboarding of new front desk team members and associates.
• Assists with preparation of patient charts prior to clinic as needed.

All duties of a Front Desk Associate are maintained under the Lead title, and expectations for completion remain the same. The Front Desk Lead is still responsible for working at the front desk in a patient-facing capacity.

• Greet patients warmly and verify appointment details.
• Collect necessary documentation including ID, Insurance Cards, referral forms, etc.
• Book, confirm, and reschedule appointments
• Verify insurance eligibility and benefit coverage for all in-office visits, procedures, and tests.
• Collect co-payments and outstanding balances; calculate patient’s financial responsibility and communicate to patient; document in practice management system.
• Explain billing procedures.
• Responsible for entering data in an accurate manner in practice management system as well as verify that existing information is accurate.
• Answer phones and respond to inquiries.
• Relay messages between patients and clinical staff.
• Maintain protected health information in accordance with HIPPA/PHI guidelines.
• Handle paperwork such as consent forms and HIPAA compliance.
• Interacts with all internal and external customers in a caring and respectful manner.
• Accept deliveries of packages, mail, or other supplies from outside vendors.
• Maintain a clean, organized, and welcoming reception area for all patients and visitors.
• Provide clear information about services, wait time, and policies.
• Address patient concerns professionally and respectfully.
• Photocopy and fax records and forms according to established policies and procedures.
• Maintains patient confidentiality.
• Contribute to and lead daily huddle and regularly scheduled team meetings.
• Contributes to the team effort by completing additional tasks/projects as needed.
• High School Diploma or the equivalent years related experience required
• Minimum of 1-year medical office experience
• Nextech/ICP experience strongly preferred
• Strong reliability with good attendance and punctuality.
• Exercises sound judgment in responding to inquiries; understands when to route inquiries to next level.

Key Skills

• Strong interpersonal and communication skills.
• Attention to detail for accurate data entry and insurance verification; strong organizational skills.
• Intermediate understanding of healthcare insurance payors and programs.
• Ability to multitask in a fast-paced environment.
• Familiarity with healthcare regulations (HIPAA, privacy laws).
• Basic math and cash handling.
• Excellent customer service skills.

We offer a competitive benefits package to our employees

• Medical
• Dental
• Vision
• 401k w/ Match
• HSA/FSA
• Telemedicine
• Generous PTO Package

We also offer the following benefits for FREE

• Employee Discounts and Perks
• Employee Assistance Program
• Group Life/AD&D
• Short Term Disability Insurance
• Long Term Disability Insurance

EyeSouth Partners is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. #INDA