Front Desk & HR Administrative Specialist

Recovery Unplugged; Fort Lauderdale, Northern (FL, KY); Hybrid; USD 21,000 - 28,000; Full time

Job summary

Recovery Unplugged, a behavioral health treatment facility in Fort Lauderdale, seeks a dependable Front Desk Administrative Assistant to join our team. The role combines front-desk duties, general administrative tasks, and HR support in a fast-paced clinical setting.

The ideal candidate is organized, detail-oriented, and able to maintain confidentiality while greeting visitors and handling calls. Proficiency with basic computer systems, Paylocity, and OneDrive is a plus.

Qualifications

• Must be comfortable using a computer and learning different computer systems.
• Must be personable, friendly, and professional when answering phones and interacting with clients, visitors, and employees.
• Must multitask and manage competing priorities in a fast-paced environment.
• Strong attention to detail and organizational skills.
• Strong verbal and written communication skills.
• Dependable and able to work independently and as part of a team.
• Proficiency with Microsoft Word, Excel, Outlook, and general computer applications.
• Previous office, administrative, receptionist, or front desk experience preferred.
• Paylocity and OneDrive experience is a plus.

Responsibilities

• Answer incoming phone calls and direct callers to the appropriate department or team member.
• Greet clients, visitors, new hires, and other individuals entering the facility in a professional and welcoming manner.
• Assist employees, clients, and visitors with general questions and direct them to the appropriate resources.
• Perform data entry, scanning, filing, and other general administrative duties.
• Maintain a clean, organized front desk and lobby area.
• Coordinate with medical and nursing staff to schedule outside appointments for clients.
• Assist with notifying and coordinating clients who need to meet with physicians and/or nurse practitioners.
• Facilitate onboarding for new employees at the Lake Worth facility.
• Assist with maintaining employee personnel files in accordance with company, accreditation, and state regulatory requirements.
• Upload and maintain employee documentation in Paylocity and OneDrive.
• Audit personnel files for completeness and compliance.
• Assist with tracking employee compliance requirements and obtaining outstanding documentation when necessary.
• Provide ongoing administrative support to the Human Resources department.
• Maintain confidentiality of client, employee, and company information.
• Perform additional duties as assigned by the Executive Director and HR Manager.

Skills

Multitasking

Organizational skills

Communication skills

Discretion/Confidentiality

Attention to detail

Education

High school diploma or equivalent

Tools

Paylocity

OneDrive

Kipu

MS Office (Word, Excel, Outlook)

Job description

Recovery Unplugged, a behavioral health treatment facility in Fort Lauderdale, seeks a dependable Front Desk Administrative Assistant to join our team. The role combines front-desk duties, general administrative tasks, and HR support in a fast-paced clinical setting.

The ideal candidate is organized, detail-oriented, and able to maintain confidentiality while greeting visitors and handling calls. Proficiency with basic computer systems, Paylocity, and OneDrive is a plus.