Front Desk & HR Administrative Specialist

CLAREMONT RETIREMENT VILLAGE; Columbus (OH); On-site; USD 34,000 - 52,000; Full time

Job summary

CLAREMONT RETIREMENT VILLAGE in Columbus, OH, seeks an Administrative Assistant to support the Executive Director and Administration/Sales. Responsibilities include maintaining resident and associate files, processing payroll punches, and coordinating resident meetings.

The role requires a high school diploma or GED, 1–2 years of office experience, proficiency in MS Office, strong written and verbal communication, and the ability to protect confidential information.

Qualifications

• Must have a high school diploma or GED and 1–2 years of office experience.
• Proficient with Windows, Microsoft Office apps, and internet-based payroll tools.
• Strong writing, grammar, email etiquette, and time management.

Responsibilities

• Maintains associate and resident files, keeping information current for surveys and inspections.
• Monitors payroll time punches, PTO, holidays, and overtime as applicable.
• Assists with recruitment activities, references, interviews, and onboarding.
• Assists in benefit enrollments for medical, dental, and ancillary plans.
• Follows state assisted living regulations and supports regulatory compliance.
• Explains policies of the associate handbook and benefit packages at a basic level.
• Maintains confidentiality and professionalism regarding pay, benefits, and private matters.
• Provides administrative support including typing, filing, reports, scheduling, and vendor calls.
• Keeps office supplies inventory and notifies vendors as needed.
• Participates in meetings, trainings, and staffing; performs other duties as assigned.

Skills

Organizational skills

Time management

English proficiency

Interpersonal skills

Office equipment familiarity

Email etiquette

MS Office

Education

High school diploma or GED with 1–2 years office experience

Tools

Windows

Microsoft Word

Microsoft Excel

Microsoft Outlook

Payroll systems

Property management software

Job description

CLAREMONT RETIREMENT VILLAGE in Columbus, OH, seeks an Administrative Assistant to support the Executive Director and Administration/Sales. Responsibilities include maintaining resident and associate files, processing payroll punches, and coordinating resident meetings.

The role requires a high school diploma or GED, 1–2 years of office experience, proficiency in MS Office, strong written and verbal communication, and the ability to protect confidential information.