Front Desk & Facilities Coordinator

Chamberlain Advisors; Deer Park (IL); On-site; USD 32,000 - 34,000; Part time

Benefits offered by this job

Healthcare & dental insurance

Job summary

Chamberlain Advisors is seeking a Front Desk & Facilities Coordinator to support Deer Park headquarters with front-desk duties, basic office coordination, and facilities tasks. The role is part-time, onsite Monday–Thursday, 9:00 AM–3:00 PM, initial temp with strong potential to perm, offering a competitive hourly wage and benefits options.

The successful candidate will warmly greet visitors, manage calls and mail, and oversee supplies, inventory, and scheduling, while collaborating with building

Qualifications

• 2+ years in reception, admin support, or office coordination.
• Friendly, professional communication.
• Excellent organization and attention to detail.
• Ability to work independently with minimal supervision.
• Comfort with multiple duties: reception, supplies, facilities.

Responsibilities

• Serve as primary front-desk contact for visitors and packages.
• Greet guests and maintain a welcoming office environment.
• Answer and route calls to the appropriate departments.
• Receive, process, and distribute mail and packages.
• Manage office supply purchasing and inventory across locations.
• Coordinate with building management and vendors for maintenance.
• Assist scheduling internal meetings and events.

Skills

Customer service

Organizational skills

Initiative

Communication skills

Multitasking

Tools

Microsoft Office

Excel

Job description

Front Desk & Facilities Coordinator

Location: Deer Park, IL – Onsite

Schedule: Part-Time | Monday–Thursday | Approximately 9:00 AM–3:00 PM

Duration & Type: Initial Temp Position with Strong Potential to Perm

Compensation:

• Competitive W2 hourly rate ($23-25 per hour)
• Access to healthcare and dental insurance plans of choice

Chamberlain Advisors is seeking a Front Desk & Facilities Coordinator to support the day‑to‑day operations of its Deer Park headquarters while assisting with office supply and facilities coordination across multiple locations. This position will serve as the primary point of contact for visitors, incoming calls, deliveries, and general front‑office needs while also taking ownership of office supplies, inventory, common‑area upkeep, facilities requests, and general administrative support. The ideal candidate is warm, organized, detail‑oriented, and highly self‑directed. This role is best suited for someone who takes pride in maintaining a welcoming and well‑organized office, notices what needs to be done without waiting for direction and is comfortable balancing routine responsibilities with occasional administrative projects.

What You Will Be Accountable For

• Serve as the primary front‑desk contact for visitors, callers, deliveries, and packages.
• Professionally greet and assist guests while creating a warm and welcoming office environment.
• Answer and route incoming telephone calls to the appropriate individuals or departments.
• Receive, process, and distribute incoming mail and packages.
• Manage office supply purchasing and inventory across multiple company locations.
• Monitor inventory levels and proactively reorder office, kitchen, and breakroom supplies as needed.
• Maintain clean, organized, and fully stocked common areas, including the kitchen and breakroom.
• Coordinate with building management and appropriate vendors regarding office maintenance and repair needs.
• Assist with scheduling and coordinating internal meetings, office events, and other administrative activities.
• Maintain and update basic tracking tools, including Excel‑based inventory and administrative records.
• Identify opportunities to improve office organization, inventory tracking, and other administrative processes.
• Provide ad hoc administrative and project support to various departments during available downtime.
• Take ownership of routine office needs and proactively address issues without requiring continual supervision.

What Qualifications You Need

• 2+ years of experience in reception, administrative support, office coordination, office management, or a related position preferred.
• Strong customer service skills with a friendly, professional, and approachable communication style.
• Excellent organizational skills and attention to detail.
• Demonstrated ability to work independently and take initiative with minimal supervision.
• Ability to manage multiple responsibilities involving reception, office supplies, facilities, and administrative support.
• Proficiency with Microsoft Office, including basic Excel skills, and general comfort with everyday computer applications.
• Strong verbal and written communication skills.
• Ability to professionally redirect or de‑escalate callers and visitors when necessary.
• Comfortable working within processes that may still be developing and identifying opportunities for improvement.
• Reliable and genuinely interested in a consistent part‑time, onsite Monday–Thursday schedule.
• Willingness to complete a standard background check and client‑required Culture Index assessment.

About Our Client

Our client is an established organization within the insurance and risk management industry, providing customized solutions and dedicated service to businesses and individuals. With a strong commitment to building long‑term relationships, the organization takes a collaborative and personalized approach to understanding and supporting the needs of its clients. They foster a professional yet welcoming workplace where employees are encouraged to take ownership of their responsibilities, contribute ideas, and work together to deliver exceptional service. This is an excellent opportunity to join a stable, service‑focused organization that values reliability, initiative, teamwork, and creating a positive experience for both clients and employees.

Equal Opportunity Employer

Chamberlain Advisors provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Chamberlain Advisors complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Chamberlain Advisors expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Chamberlain Advisors' employees to perform their job duties may result in discipline up to and including discharge.