Administrative Assistant III

Chamberlain Group; Elmhurst (IL); On-site; USD 29,081 - 44,331; Full time

Benefits offered by this job

Comprehensive benefits package

401(k) contribution

Job summary

A global leader in intelligent access solutions is seeking an Administrative Support professional to provide mid-level support. Responsibilities include coordinating meetings, managing calendars, preparing reports, and ensuring logistical needs are met. Candidates should possess a High School Diploma or GED, with 2-4 years of experience and proficiency in Microsoft Office. Competitive pay and benefits offered.

Qualifications

• 2-4 years of relevant work experience.
• Outstanding verbal and written communication skills, including grammar and proofreading.
• Strong attention to detail with an emphasis on organization and prioritization.

Responsibilities

• Prepare reports, correspondence, proposals, and presentations.
• Manage multiple calendars and schedule appointments.
• Coordinate meeting planning and logistics.

Skills

Proficiency in Microsoft Office Suite

Verbal communication skills

Written communication skills

Attention to detail

Organizational skills

Education

High School Diploma or GED Equivalent

Bachelor's Degree

Job description

Overview

Chamberlain Group (CG) is a global leader in intelligent access and a Blackstone portfolio company. Powered by our myQ technology, we make access simple and secure for millions of homeowners, businesses, and communities worldwide. Our flagship brands, LiftMaster and Chamberlain, are found in 50+ million homes, and 13 million+ people rely on the myQ app daily. Location: Elmhurst, IL (Greater Chicago Area).

This role is within Chamberlain Group's Administrative Support Services function. A successful incumbent is expected to: (i) prepare reports, correspondence, proposals, meeting materials and presentations; organize, review, edit and distribute communications, and (ii) manage multiple calendars, including scheduling appointments and providing itineraries.

Responsibilities

• Prepare reports, correspondence, proposals, meeting materials, and presentations; organize, review, edit, and distribute communications.
• Manage multiple calendars, including scheduling appointments and providing itineraries.
• Coordinate meeting planning: schedule meetings, prepare agendas, and coordinate needs for meetings such as logistics, equipment, and catering; on occasion, take and distribute meeting minutes.
• Maintain accuracy of organizational charts, mailing lists, and contact lists.
• Maintain a variety of files and reports; identify opportunities where automation would assist in the overall operations of the group or department.
• Coordinate all aspects of travel (flights, transportation, hotels, directions), including international travel.
• Coordinate interview processes with Human Resources and support new-hire onboarding by setting up office space, arranging equipment, supplies, etc.
• Manage office space needs and requirements.
• Receive and screen phone calls, visitors, and mail.
• Process invoicing and prepare purchase orders; compile and submit expense reports, budgets and analyses, and review invoice reconciliations.
• This position requires regular on-site attendance and the ability to work the assigned shift, with additional hours as needed.
• Comply with health and safety guidelines and rules; managers should also ensure compliance across their teams.
• Protect Chamberlain Group’s reputation by keeping information confidential.
• Maintain professional and technical knowledge by attending educational workshops, reading professional publications, establishing personal networks, and participating in professional societies.
• Contribute to the team effort by accomplishing related results and participating in projects as needed.

Qualifications

• High School Diploma or GED Equivalent
• 2-4 years of relevant work experience
• Moderate to advanced proficiency in Microsoft Office Suite; outstanding verbal and written communication skills, including grammar and proofreading; strong attention to detail with an emphasis on organization and prioritization
• Bachelor's Degree (Preferred)
• Executive-level support (Preferred)

Compensation

The pay range for this position is $21.11 - $32.18/hr. Base pay offered may vary depending on a number of factors including location, education, training, and/or experience. In addition to base pay, a comprehensive benefits package and 401(k) contribution are offered (benefits subject to eligibility requirements). This position is eligible for participation in a short-term incentive plan subject to the terms of applicable plans and policies.

Equal Opportunity and Accommodation

Chamberlain Group is an Equal Opportunity Employer. We encourage people of all backgrounds to apply and will consider all qualified applicants. If you require accommodations during the application process, you may contact [e-mail].

Job Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: Software Development