Front Desk/Data Entry Specialist

Bailey Information Technology Consultants, LLC; Hanson (MA); On-site; USD 36,000 - 44,000; Full time

Job summary

Bailey Information Technology Consultants, LLC seeks a Front Desk/Data Entry Specialist to join the team at Hanscom AFB. You will be the first point of contact for the M&FRC, handling phones, visitor check-in, class scheduling, and data entry in Air Force systems.

Responsibilities include answering calls and directing visitors, scheduling classes, entering data in AFFIRST, sending reminders, and producing monthly usage reports.

Qualifications

• Minimum 1 year of customer service experience.
• Proficient in Microsoft Office and basic web applications.
• Able to pass CAC background check and Information Assurance exam.
• U.S. citizenship or eligibility for CAC issuance.

Responsibilities

• Answer all incoming calls and greet visitors; direct to the appropriate M&FRC program manager.
• Schedule clients for classes and workshops; provide routine information.
• Enter and maintain data in AFFIRST system, including TAP data.
• Send class/workshop reminder emails one week prior to start date.
• Meet a data entry accuracy standard and contribute to monthly client usage reports.
• Maintain front desk appearance and report inoperable equipment; light housekeeping.

Skills

Customer service

Microsoft Office

Data entry

CAC background check

Tools

AFFIRST system

Job description

Position: Front Desk/Data Entry Specialist
Location: Hanson, AFB
Reports to: M&FRC
Hours: 0800-1600

Position Summary
The Front Desk/Data Entry Specialist serves as the first point of contact for the Military & Family Readiness Center at Hanscom AFB. This role blends customer-facing reception duties (phones, walk-in visitors, class scheduling) with clerical data entry and reporting responsibilities in Air Force systems. Candidates should be comfortable with high day-to-day public contact and disciplined,accuratedata entry against a hard performance standard.

Key Responsibilities

• Answer 100% of incoming phone calls and greet 100% of walk-in visitors;determinethe nature of the call/visit and direct clients to theappropriate M&FRCprogram manager.

• Schedule clients for M&FRC classes and workshops; provide clear,accurateinformation on routine procedural questions.

• Enter andmaintainall required data in the Air Force Family Integrated Result Statistical Tracking (AFFIRST) system, including Transition Assistance Program (TAP) data

• Send class/workshop reminder emails one week prior to start date (or per program manager's timeline).

• Meet a data entry accuracy standard of 85% within 2 business days of entry.

• Ensure all clients sign in; generate a monthly client usage report in the format set by M&FRC management, due to the Chief of M&FRC and COR by the 5th business day of the month.

• Maintain front desk appearance daily — straighten chairs, materials, and publications;reportinoperable equipment; light housekeeping (trash removal, minimal vacuuming/dusting).

Required Qualifications

• Minimum1year ofcustomer service experience.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Windows) and general web-based applications; able to troubleshoot basic issues independently.

• Strong working knowledge / comfort operating standard office data entry devices and systems.

• Able to pass a Common Access Card (CAC) background check andfingerprinting, andpass an Information Assurance exam for network/LAN access.

• U.S. citizenship or eligibility for CAC issuance and installation access (requiredfor on-base employment).

• Able to work on-site, Mon–Fri, 0800–1600, at Hanscom AFB.

Preferred Qualifications

• Basic understanding of military protocol, support-group organizations, and family systems in a military setting.

• Demonstrated ability to communicate effectively with a diverse public-facing population.

• Prior experience in a front desk, reception, or general clerk role within a government or military-adjacent setting.