Front Desk Data Entry Specialist

chameleonintegratedservices; Bedford (MA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance (dental)

Vision plan (100% paid)

401K plan with match

Life insurance (100% paid)

Disability insurance (100% paid)

Training allowance

PTO and more

Job summary

Chameleon Integrated Services is seeking a detail-oriented administrative contractor to support the Military and Family Readiness Center (M&FRC) at Hanscom AFB. You will handle front-desk tasks, schedule classes, and ensure accurate data entry into AFFIRST.

This role requires strong Microsoft Office skills and a professional customer-service mindset. Hours are 40 per week, Monday through Friday, with flexible start times.

Qualifications

• Proficient in MS Office Suite (Windows, Word, Excel, PowerPoint).
• Knowledge of Web-based applications (Edge/Chrome).
• Strong data-entry skills and ability to input lists and records electronically.
• Minimum of one year in customer service in a professional setting.
• Basic understanding of military protocol and family systems in a military setting.
• Ability to communicate with a diverse population.

Responsibilities

• Receive calls, greet visitors, direct clients to M&FRC staff.
• Schedule M&FRC classes and provide clear program information.
• Input TAP data in AFFIRST and manage reminders.
• Generate a monthly client usage report.

Skills

MS Office

Data entry

Customer service

Military protocol knowledge

Web-based apps

Job description

We are a growing information technology company that offers its employees a culture of success, the chance to work on revolutionary federal IT infrastructure, and the opportunity to grow alongside cutting‑edge technology that is reshaping the industry. We are seeking forward‑thinking candidates that have strong experience in operational support and can help take to the next level in a proactive stance.

Chameleon Integrated Services has expertise in operations management, quality systems, data operations and cybersecurity. We secure some of the most sensitive data for the Department of Defense and for other U.S. federal government agencies. We are known for the great care we take with clients and employees, and we believe in promoting from within.

We offer a Full Benefits package including:

• Competitive Employee Health Insurance options including dental
• 100% company paid vision plan
• 401K plan with generous company match and no vesting period
• 100% company paid life insurance
• 100% company paid long and short‑term disability insurance
• Training allowance
• PTO and more

The Role:

The contractor will receive telephone calls, greet visitors, ascertain the nature of the call or visit, direct clients to the appropriate program manager in the Military and Family Readiness Center (M&FRC), schedule clients for M&FRC classes and provide complete and clear information that addresses most routine or procedural issues.

The contractor shall be responsible for performing various clerical and administrative duties, including entering all required information and data, and maintaining currency within the Air Force Family Integrated Result Statistical Tracking (AFFIRST) database system.

The contractor shall input all Transition Assistance Program (TAP) data and resources in the AFFIRST web application to include but not limited to scheduling clients for classes and workshops and sending reminder emails one week prior to class start date or timeline suggested by program managers.

Services shall be performed at Hanscom AFB 40 hours per week, during the times M&FRC is open which is currently Monday through Friday from 0800-1600. The contractor may start as early as 0730 but no later than 0800. Lunch breaks will be for thirty minutes and must be taken between the hours of 1100-1300,

Duties and Responsibilities:

Receive telephone calls, greet visitors, ascertain the nature of the call or visit, direct clients to the appropriate M&FRC staff member, looking for opportunities to raise awareness of M&FRC programs and services.

Schedule clients for M&FRC classes and provide complete and clear information that addresses most routine or procedural issues. Input all TAP data and resources in the AFFIRST to include but not limited to scheduling clients for Transition Assistance Program workshops to include sending reminder emails one week prior to class start date unless a different timeline is directed by program managers.

Ensure all clients completely sign-in and generate a monthly client usage report in the format established by M&FRC management.

Minimum Requirements:

Must be proficient in applying and troubleshooting Microsoft Office Suite applications to include MS Windows, MS Word, MS Excel, MS PowerPoint. Must have a strong working knowledge of Web Based applications (Microsoft Edge/Chrome.

Strong working knowledge and capability to operate data entry device(s) to input lists, records, or other data points into an electronic format.

Customer service and communication skills are required in the professional environment of the M&FRC. Therefore, a minimum of one year’s experience working in customer service is required.

Have a basic understanding of military protocol, support group organizations, understanding of family systems in a military setting, and poses the ability to communicate and work effectively with a diverse population.

“We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status”

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