Receptionist - Administrative Assistant

Westminster Services, Inc. in; Orlando (FL); On-site; USD 17,000 - 22,000; Full time

Benefits offered by this job

Paid time off

Benefits for part-time positions

Job summary

Westminster Services, Inc. in Orlando, FL is hiring a receptionist/administrative assistant for the Community Support Services office. You will be the first point of contact for visitors, answer phones, and perform clerical tasks to support daily operations.

Responsibilities include mail distribution, invoicing assistance, and maintaining office supplies, with opportunities to contribute to special projects and cross-team coordination.

Qualifications

• Proven ability to answer calls clearly and greet visitors professionally.
• Excellent verbal and written communication skills.
• Strong organizational and multi-tasking abilities.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and standard office equipment.

Responsibilities

• Serve as first point of contact for CSS by answering and directing calls and greeting visitors.
• Manage general office duties and provide clerical support for special projects.
• Distribute mail, process invoices, and maintain office supplies.
• Support record-keeping, scheduling, and coordination for office operations.

Skills

Telephone etiquette

Professional greeting

Office communication

Education

High school diploma or equivalent

Some college coursework (optional)

Tools

Microsoft Office

Job description

Westminster Services, Inc.
Orlando, FL 32801, USA

Description

Westminster Communities of Florida is a national leader in senior living and dedicated to a mission of service to older adults. Founded in 1954, Westminster Communities of Florida is a fiscally strong, not-for-profit organization serving more than 10,000 residents in Life Plan Communities and affordable Rental Retirement Communities. Our communities offer independent living, assisted living, nursing care, home care, pharmacy services, therapy services, and affordable housing for seniors.

Our Community Support Services office team provides the leadership, expertise, and support that help Westminster Communities of Florida fulfill its mission across its communities. Join a collaborative and purpose driven organization where professionals work together to support our communities, drive innovation, and make a positive impact on the lives of residents and team members alike.

Westminster Communities of Florida is seeking to hire a receptionist/administrative assistant to serve our Community Support Services office. This individual ensures a professional and welcoming first impression for all visitors and guests. The receptionist/administrative assistant performs a wide range of general office duties, including administrative and clerical tasks, and delivers secretarial support for special projects as assigned.

This position is responsible for:

COMMUNICATIONS

• Serve as the first point of contact for CSS by answering and directing telephone calls, greeting office guests professionally, and communicating clearly.
• Take accurate messages and relay them promptly to the appropriate person or department.
• Distribute incoming mail and keep mailbox labels accurate and up to date.
• Review monthly office billing for accuracy, process invoices for approval, and coordinate repairs as needed.

GENERAL OFFICE

• Maintain a clean, orderly appearance in shared office areas, including the conference room, copy room, and reception area.
• Order mailing supplies and processing courier and express mail invoices.
• Order and maintain office supplies and process related invoices for payment.
• Monitor copier performance and coordinate repairs as needed.
• Maintain fax and postage machines to support daily office operations.

CLERICAL/SECRETARIAL

• Scan and organize documents and survey materials accurately and efficiently.
• Provide clerical and secretarial support as assigned by the supervisor.
• Assist with special projects by completing assigned tasks and supporting project coordination as needed.
• Perform other related duties as assigned to support CSS operations.

Qualifications:

Education:

• High school and college/vocational/technical training
• Equivalent educational and work experience for a business environment

Experience:

• Demonstrate excellent telephone etiquette and professional greeting skills.
• Use telephone systems and general office equipment effectively in daily operations.
• Communicate clearly and professionally with individuals of varying ages and hearing capabilities.
• Apply basic computer skills, including Microsoft Office suite (i.e. Word, Excel, Outlook, etc.)
• Maintain accuracy, attention to detail, and a deadline-oriented approach to assigned work.

Total Rewards:

Westminster offers a supportive, mission-driven environment where team members are valued and opportunities for growth are encouraged. We are committed to providing competitive pay and benefits. Benefits for part-time positions include paid time off, and more.

We Thrive:

We believe our success starts with our people. Our culture is rooted in teamwork, communication, accountability, and quality, creating an environment where our 2,800 team members are supported, empowered, and encouraged to grow. We value collaboration, recognize contributions, and are committed to fostering a workplace where everyone can thrive and make a meaningful impact.

Follow us on Facebook and Instagram @WestminsterCareers and on LinkedIn to learn more about our culture at Westminster Communities of Florida.

Westminster Communities of Florida is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected classification.

We provide drug testing and criminal background screening
on all new hires. Applicants can learn more about Florida background screening requirements at https://info.flclearinghouse.com/

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.