Front Desk Coordinator HighEnd Ophthalmology Practice

Luxor Eye Institute; Bakersfield (CA); On-site; USD 36,000 - 60,000; Full time

Job summary

Luxor Eye Institute in Bakersfield, CA is seeking a Front Desk Coordinator for a high-end ophthalmology practice. This full-time role focuses on greeting patients, managing check-in/check-out, scheduling, insurance verification, and payment collection to ensure a superior patient experience.

You will be the first point of contact, guiding patients through registration and appointments while maintaining accurate records and HIPAA compliance in a fast-paced clinical environment.

Qualifications

• Experience in a medical, dental, optometry, or ophthalmology front office preferred.
• Strong customer service and phone skills.
• Basic computer proficiency.
• Ability to multitask while maintaining accuracy.
• Clear communication with patients and team members.
• High school diploma or equivalent.
• Experience with Nextech, insurance verification, scheduling, and patient collections is strongly preferred.

Responsibilities

• Greet patients with professionalism and warmth.
• Manage patient check-in and check-out efficiently.
• Answer and direct incoming calls.
• Schedule and confirm appointments.
• Verify insurance and patient information.
• Collect copays, balances, and payments.
• Maintain accurate patient records.
• Communicate scheduling needs with the team.
• Support smooth daily patient flow.
• Complete end-of-day reconciliation reports.
• Follow HIPAA guidelines and protect patient confidentiality.
• Keep the reception area organized and professional.

Skills

Customer service

Phone skills

Multitasking

Organization

Communication

Payments collection

Education

High school diploma or equivalent

Tools

Nextech

Scheduling software

Job description

Front Desk Coordinator – High-End Ophthalmology Practice

Luxor Eye Institute | Bakersfield, California | Full-Time

Help Create an Exceptional Patient Experience

Luxor Eye Institute is looking for a polished, dependable, and organized Front Desk Coordinator to serve as a key point of contact for our patients.

This role goes beyond answering phones and checking patients in—it helps shape the overall experience and flow of the practice. Our patients rely on us for advanced eye care, including cataract surgery, LASIK, ICL, dry eye treatments, and other specialty services. The right candidate will ensure every patient feels welcomed, informed, and cared for from the moment they arrive.

What You Will Do

• Greet patients with professionalism and warmth
• Manage patient check-in and check-out efficiently
• Answer and direct incoming calls
• Schedule and confirm appointments
• Verify insurance and patient information
• Collect copays, balances, and payments
• Maintain accurate patient records
• Communicate scheduling needs with the team
• Support smooth daily patient flow
• Complete end-of-day reconciliation reports
• Follow HIPAA guidelines and protect patient confidentiality
• Keep the reception area organized and professional

What Success Looks Like

Within your first 90 days, you will:

• Confidently manage front desk operations
• Navigate scheduling and registration systems accurately
• Verify insurance and collect payments with ease
• Communicate clearly with patients and staff
• Stay organized during busy clinic hours
• Identify and resolve scheduling or registration issues
• Deliver a consistently positive patient experience

The Right Candidate

You may be a great fit if you are:

• Reliable and punctual
• Calm and composed under pressure
• Comfortable in a fast-paced environment
• Organized and detail-oriented
• Professional in communication and appearance
• Comfortable discussing and collecting payments
• Open to feedback and continuous improvement
• Proactive and solution-focused
• Interested in building a long-term healthcare career

Required Qualifications

• Experience in a medical, dental, optometry, or ophthalmology front office preferred
• Strong customer service and phone skills
• Basic computer proficiency
• Ability to multitask while maintaining accuracy
• Clear communication with patients and team members
• High school diploma or equivalent
• Experience with Nextech, insurance verification, scheduling, and patient collections is strongly preferred.

Who May Not Be a Good Fit

This role may not be ideal if you:

• Struggle with punctuality or attendance
• Feel overwhelmed in busy environments
• Avoid responsibility or accountability
• Prefer minimal patient interaction
• Are uncomfortable discussing payments
• Resist feedback or workflow changes
• Prefer waiting for direction rather than taking initiative
• Are seeking a short-term position

Why Join Luxor Eye Institute

• Be part of a growing specialty practice
• Gain exposure to advanced ophthalmology services
• Receive hands-on training
• Build valuable medical office skills
• Work alongside experienced professionals
• Opportunities for growth based on performance
• Modern, professional work environment

Schedule

• Full-time
• Monday through Friday
• Occasional Saturdays may be required

Luxor Eye Institute is an equal opportunity employer.