Front Desk Coordinator - Chantilly, VA

Omega-Healthcare; Chantilly (VA); On-site; USD 36,000 - 48,000; Full time

Job summary

Omega Day Center in Chantilly, VA seeks a friendly Front Desk Coordinator to be the first point of contact for clients, families, visitors and staff. You’ll manage check-in/out, phone inquiries, and keep accurate records while upholding HIPAA privacy.

The role requires professional communication, strong organization, and the ability to multitask in a busy, welcoming environment. Healthcare or disability services experience is preferred.

Qualifications

• Receptionist/administrative support experience required.
• Strong verbal and written communication and organization required.
• Ability to handle confidential information with discretion.
• Must pass required background checks and fingerprinting.
• Healthcare or disability services experience preferred.

Responsibilities

• Greet clients, families, visitors, vendors, and staff.
• Manage check-in/check-out and visitor procedures.
• Answer and route phone calls; respond to inquiries.
• Maintain accurate electronic and paper records.
• Handle messages, mail, deliveries, and data entry.
• Assist with scheduling and administrative tasks.
• Keep the reception area organized and welcoming.
• Support daily office operations and facility procedures.
• Protect confidential information per HIPAA and privacy requirements.
• Maintain a safe, professional, and respectful environment.

Skills

Communication

Organization

Multitasking

Microsoft Word

Microsoft Excel

Microsoft Outlook

Discretion

Background checks

Education

Associate degree or administrative certification

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Front Desk Coordinator – Chantilly, VA.

Be the First Smile. Make a Lasting Impact.

Are you organized, dependable, and naturally great with people? At Omega Day Center, we create a welcoming environment where individuals with disabilities can learn, grow, connect, and thrive.

As our Front Desk Coordinator, you’ll be the first point of contact for clients, families, visitors, and community partners. Your professionalism, warmth, and organization will help set the tone for a positive experience every day.

If you enjoy helping people and keeping things running smoothly, we’d love to meet you.

What You’ll Do:

• Welcome clients, families, visitors, vendors, and staff.
• Manage check-in, check-out, and visitor procedures.
• Answer and route phone calls and respond to general inquiries.
• Maintain accurate electronic and paper records.
• Handle messages, mail, deliveries, and basic data entry.
• Assist with scheduling and administrative tasks.
• Keep the reception area organized and welcoming.
• Support daily office operations and facility procedures.
• Protect confidential information and follow HIPAA and privacy requirements.
• Help maintain a safe, professional, and respectful environment.

What We’re Looking For:

We’re looking for someone who is professional, organized, dependable, and service-minded.

Required:

• A receptionist, customer service, administrative, or office support experience.
• Strong verbal and written communication skills.
• Excellent organization and multitasking abilities.
• Proficiency with Microsoft Word, Excel, Outlook, and general computer applications.
• Ability to handle confidential information with discretion.
• Ability to successfully complete required background checks and fingerprinting.

Preferred:

• Experience in healthcare, disability services, adult day services, medical offices, or human services.
• Associate degree or administrative certification.

Why Join Omega?:

At Omega, your role goes beyond answering phones and greeting visitors. You help create the welcoming environment where individuals and families feel supported from the moment they walk through the door.

Ready to Make a Difference?:

• Chantilly, VA.
• Front Desk Receptionist.