Front Desk Coordinator - Chantilly, VA

Omega Health; Chantilly (VA); On-site; USD 32,000 - 42,000; Full time

Job summary

Omega Day Center in Chantilly, VA is seeking a Front Desk Coordinator to be the first point of contact for clients, families, visitors, and partners. You will manage check-in/out, phone routing, and maintain records while upholding HIPAA and privacy standards.

The role requires professional, organized, and service-minded individuals with strong communication and multitasking abilities. Healthcare experience is a plus; associate degree or administrative certification is preferred.

Qualifications

• Receptionist or office support experience required.
• Strong verbal and written communication.
• Excellent organization and multitasking abilities.
• Proficiency in Word, Excel, Outlook.
• Ability to handle confidential information with discretion.
• Background checks and fingerprinting required.

Responsibilities

• Greet and welcome clients, families, visitors, and staff.
• Manage check-in/check-out and visitor procedures.
• Answer and route phone calls; respond to inquiries.
• Maintain electronic and paper records.
• Handle messages, mail, deliveries, and data entry.
• Assist with scheduling and administrative tasks.
• Keep the reception area organized and welcoming.
• Support daily office operations and facility procedures.
• Protect confidential information per HIPAA.
• Maintain a safe, professional environment.

Skills

Communication

Organizational skills

Multitasking

Receptionist experience

Microsoft Word

Excel

Outlook

Discretion

Education

Associate degree or administrative certification

Tools

MS Office Suite

Job description

Front Desk Coordinator – Chantilly, VA.

Be the First Smile. Make a Lasting Impact.

Are you organized, dependable, and naturally great with people? At Omega Day Center, we create a welcoming environment where individuals with disabilities can learn, grow, connect, and thrive.

As our Front Desk Coordinator, you’ll be the first point of contact for clients, families, visitors, and community partners. Your professionalism, warmth, and organization will help set the tone for a positive experience every day.

If you enjoy helping people and keeping things running smoothly, we’d love to meet you.

What You’ll Do:

• Welcome clients, families, visitors, vendors, and staff.
• Manage check-in, check-out, and visitor procedures.
• Answer and route phone calls and respond to general inquiries.
• Maintain accurate electronic and paper records.
• Handle messages, mail, deliveries, and basic data entry.
• Assist with scheduling and administrative tasks.
• Keep the reception area organized and welcoming.
• Support daily office operations and facility procedures.
• Protect confidential information and follow HIPAA and privacy requirements.
• Help maintain a safe, professional, and respectful environment.

What We’re Looking For:

We’re looking for someone who is professional, organized, dependable, and service-minded.

Required:

• A receptionist, customer service, administrative, or office support experience.
• Strong verbal and written communication skills.
• Excellent organization and multitasking abilities.
• Proficiency with Microsoft Word, Excel, Outlook, and general computer applications.
• Ability to handle confidential information with discretion.
• Ability to successfully complete required background checks and fingerprinting.

Preferred:

• Experience in healthcare, disability services, adult day services, medical offices, or human services.
• Associate degree or administrative certification.

Why Join Omega?:

At Omega, your role goes beyond answering phones and greeting visitors. You help create the welcoming environment where individuals and families feel supported from the moment they walk through the door.

Ready to Make a Difference?:

• Chantilly, VA.
• Front Desk Receptionist.