Front Desk Coordinator - Chantilly, VA Location

Omega Health; Chantilly (VA); On-site; USD 36,000 - 48,000; Full time

Job summary

Omega Day Center in Chantilly, VA seeks a Front Desk Coordinator to be the first face clients meet, handling check-ins, phone routing, and information requests. The role focuses on warmth, organization, and professional interaction with clients, families, and visitors.

You will support scheduling, record-keeping, and daily office operations while maintaining a welcoming reception area and safeguarding confidential information in a HIPAA-conscious environment.

Qualifications

• Experience in receptionist, customer service, administrative, or office support roles.
• Strong verbal and written communication skills.
• Excellent organization and multitasking abilities.
• Proficiency with Microsoft Word, Excel, Outlook, and general computer applications.
• Ability to handle confidential information with discretion.
• Ability to successfully complete required background checks and fingerprinting.

Responsibilities

• Welcome clients, families, visitors, vendors, and staff.
• Manage check-in, check-out, and visitor procedures.
• Answer and route phone calls and respond to general inquiries.
• Maintain accurate electronic and paper records.
• Handle messages, mail, deliveries, and basic data entry.
• Assist with scheduling and administrative tasks.
• Keep the reception area organized and welcoming.
• Support daily office operations and facility procedures.
• Protect confidential information and follow HIPAA and privacy requirements.
• Help maintain a safe, professional, and respectful environment.

Skills

Reception/Administration experience

Communication skills

Organization

Multitasking

Education

Associate degree or administrative certification

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Front Desk Coordinator – Chantilly, VA

Be the First Smile. Make a Lasting Impact.

Are you organized, dependable, and naturally great with people?

At Omega Day Center, we create a welcoming environment where individuals with disabilities can learn, grow, connect, and thrive.

As our Front Desk Coordinator you’ll be the first point of contact for clients, families, visitors, and community partners. Your professionalism, warmth, and organization will help set the tone for a positive experience every day.

If you enjoy helping people and keeping things running smoothly, we’d love to meet you.

What You’ll Do

• Welcome clients, families, visitors, vendors, and staff.


• Manage check-in, check-out, and visitor procedures.


• Answer and route phone calls and respond to general inquiries.


• Maintain accurate electronic and paper records.


• Handle messages, mail, deliveries, and basic data entry.


• Assist with scheduling and administrative tasks.


• Keep the reception area organized and welcoming.


• Support daily office operations and facility procedures.


• Protect confidential information and follow HIPAA and privacy requirements.


• Help maintain a safe, professional, and respectful environment.

What We’re Looking For

We’re looking for someone who is professional, organized, dependable, and service-minded.

Required:

• A receptionist, customer service, administrative, or office support experience.


• Strong verbal and written communication skills.


• Excellent organization and multitasking abilities.


• Proficiency with Microsoft Word, Excel, Outlook, and general computer applications.


• Ability to handle confidential information with discretion.


• Ability to successfully complete required background checks and fingerprinting.

Preferred:

• Experience in healthcare, disability services, adult day services, medical offices, or human services.


• Associate degree or administrative certification.

Why Join Omega?

At Omega, your role goes beyond answering phones and greeting visitors. You help create the welcoming environment where individuals and families feel supported from the moment they walk through the door.

Ready to Make a Difference?

Chantilly, VA Front Desk Receptionist

If you’re ready to put your people skills, organization, and professionalism to work in a meaningful environment,