Front Desk Coordinator

LSPC WM WESTMINSTER LLC; Westminster (CO); On-site; USD 21,000 - 28,000; Full time

Job summary

Dogtopia Westminster is seeking a Front Desk Coordinator to be the welcoming first point of contact for our canine families. You will greet pet parents, manage check-in/check-out, verify enrollments, and support memberships while maintaining a friendly, professional lobby.

In this fast-paced role, you will handle reservations, process payments, coordinate with the playroom team, and help keep accurate customer records. A customer-focused mindset and strong organizational skills are essential.

Qualifications

• Experience in customer service, retail, hospitality, or pet care preferred.
• Strong interpersonal and communication skills required.
• Comfortable using scheduling software and POS systems.

Responsibilities

• Greet pet parents and manage front desk interactions.
• Handle check-in/check-out and track reservations.
• Verify vaccines and enrollment status.
• Promote daycare packages and memberships.
• Process payments and maintain records.
• Coordinate with playroom staff for smooth transitions.

Skills

Customer service

Scheduling software

POS systems

Interpersonal skills

Multitasking

Job description

Position OverviewThe Front Desk Coordinator serves as the first point of contact for Dogtopia pet parents and plays a key role in delivering an exceptional customer experience. This position manages the front desk operations, coordinates dog check-in and check-out, supports enrollment and membership programs, and ensures smooth daily communication between pet parents and the daycare team.The ideal candidate is organized, customer-focused, and comfortable working in a fast-paced environment while maintaining a welcoming and professional atmosphere.Key ResponsibilitiesCustomer ExperienceGreet pet parents and their dogs with a friendly and welcoming attitude.Manage the check-in and check-out process efficiently.Ensure accurate handling of customer accounts and reservations.Address pet parent questions and concerns professionally.Deliver Dogtopia’s “3 S’s” customer service philosophy: Smile, Story, and Satisfaction.Scheduling & ReservationsManage daycare, boarding, and grooming reservations through the scheduling system.Verify dog vaccination records and enrollment status.Maintain accurate customer and dog profiles in the system.Coordinate with playroom staff to ensure smooth dog transitions.Sales & Enrollment SupportPromote and explain daycare packages, memberships, and services to pet parents.Assist with new customer onboarding and enrollment processes.Support sales goals by recommending services that meet pet parent needs.Help maintain strong customer retention through positive engagement.Administrative SupportProcess payments and maintain accurate transaction records.Maintain organized customer records and documentation.Support daily reporting and front desk operational tasks.Assist management with administrative projects as needed.Communication & Team CoordinationCommunicate clearly with Canine Coaches and management regarding dog arrivals, departures, and special instructions.Assist with coordinating dog movement between the lobby and playrooms.Maintain clear and professional communication with both team members and pet parents.QualificationsStrong passion for dogs and customer service.Previous experience in customer service, retail, hospitality, or pet care preferred.Excellent interpersonal and communication skills.Strong organizational and multitasking abilities.Comfortable using scheduling software and point-of-sale systems.Ability to remain calm and professional during busy periods.Physical RequirementsAbility to stand for extended periods of time.Ability to lift up to 30 pounds when necessary.Comfortable working in a busy environment with dogs and pet parents.Ability to move quickly and safely between the front desk and playroom areas.Work EnvironmentFast-paced dog daycare environmentFrequent interaction with dogs and pet parentsIndoor facility with active lobby and operational areasTeam-oriented workplaceCore ValuesFront Desk Coordinators are expected to demonstrate:Exceptional customer serviceProfessional communicationPositive attitude and energyAttention to detailTeam collaborationCommitment to Dogtopia brand standards